Ngā kōrero tuku iho ā-whānau - Ōtepoti
Family history - Dunedin
Our Dunedin archive holds a variety of records that will be of interest to family historians. Some of the most useful are listed below. Please bear in mind that there may be other accessions or categories of archives that help you in your research – please feel free to ask us.
Restrictions
Some of the archives listed require the written permission of the transferring agency, or their successor, before they can be accessed. These are marked with an R. Other items may be restricted owing to their fragility, or because digitised versions are available. For more information on restrictions, please consult Collections search or ask a staff member.
Reference codes
In this guide we have noted the archives reference codes next to the lists of archives available. This will help you find the specific records during an advanced search on Collections search.
agency codes have 4 letters (e.g. DAAC)
series codes consists of 4 or 5 numbers (e.g. 9136 or 18122)
Dunedin accession codes are made up of the letter D, followed by numbers (e.g. D450)
Business
Bankruptcy and insolvency
A court file was begun when a petition for bankruptcy was filed. Files were also created by the Official Assignee in Bankruptcy, in whom all bankrupts’ property was vested.
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Court bankruptcy records
Dunedin registers 1875-1994 [18122]
Dunedin files 1867-1997 R [18116 to 18121]
Invercargill registers 1888-1992 [9136]
Invercargill files 1909-1992 R [9125 to 9128]
Oamaru registers 1872-1909 [21164]
Oamaru files 1876-1908 [21050]
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Official Assignee’s Office bankruptcy records
Dunedin files 1950-2001 R [18178]
Invercargill files 1913-c.2001 R [9093, 9096, 9097]
Companies office
The Companies Office registers companies, incorporated societies, building societies, charitable trusts etc. Many Otago and Southland Companies Office files have been destroyed and those which survive are listed on Collections search. For companies where no file remains, all that may exist is a register entry or an index card.
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Dunedin
Registers of companies 1862-1934 [D2]
Register of incorporated societies 1896-1961 [D2]
Companies and incorporated societies files 1863-1999 [9055, 20565]
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Invercargill
Companies and incorporate societies files 1882-1999 [9141, 9143, 20565]
Courts
We hold large collections of records from the main courts in Dunedin and Invercargill, including:
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Supreme/High Court, Dunedin [DAAC]
Criminal case files and registers c.1857-1985 R [D256]
Civil case files and registers c.1851-1993 R [D140, D256, D349, D503]
Miscellaneous case files and registers c.1864-1997 R [D140, 9014, 19712, 21244]
Divorce files and registers 1869-1981 R [20681]
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District Court, Dunedin [DADT]
Criminal record books and indexes 1878-1971 R [19450, 19451]
Civil record books 1857-1953, 1973-1988 [19454, 21369, 21373]
Register of protection orders, maintenance order books & files and records of payments on maintenance orders 1877-1938 R [D137, D256, 20897, 19579, 19588]
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Supreme/High Court, Invercargill [DAFG]
Criminal case files and registers c.1864-1984 R [19050, 18834, 19088]
Civil case files and registers 1863-1993 R [9129 to 9133, 9138, 9140]
Miscellaneous case files and registers 1884-1993 R [9325 to 9329]
Divorce files and registers 1884-1981 R [9121 to 9124, 9135]
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District Court, Invercargill [DAFH]
Civil record books and sheets 1881-1998 [22568, 22590, 22591, 22628]
Maintenance order books and indexes 1923-1969 R [22645, 22653]
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Other Magistrate's/District Courts
We hold records from courts in the following locations that cover the time periods listed:
Alexandra DADO 1865-2000
Arrowtown AERX 1863-1932
Balclutha DACM 1880-1964
Bluff and Invercargill AAIC 1881-1968
Charleston/Upper Shotover AEUG 1863-1868
Clyde AESD 1862-1932
Cromwell AEOR 1869-1972
Gore DAFP 1930-1951
Hamiltons AEUL 1864-1868
Hampden DACU 1881-1930
Hyde DAJJ 1864-1912
Kaitangata AEMR 1885-1932
Kurow DACV 1899-1939
Lawrence AENX 1868-1953
Lumsden AENJ 1881-1990
Macraes AETG 1867-1918
Mataura AEVH 1915-1940
Middlemarch AELK 1892-1948
Milton DACN 1878-1949
Mosgiel AELL 1883-1953
Naseby AEUJ 1863-1971
Nenthorn AGJX 1889-1891
Nevis AGKM 1864-1865
Oamaru DABP 1861-1987
Omakau/Blacks AEST 1867-1922
Orepuki AEOL 1881-1932
Otautau AEOK 1892-1978
Outram AELM 1881-1931
Owaka AEMS 1902-1948
Palmerston DACW 1867-1979
Patearoa AEVD 1901-1916
Port Chalmers AELN 1861-1953
Queenstown AEPG 1863-1989
Ranfurly AGME 1936-1979
Riverton AEOO 1882-1968
Roxburgh AENY 1863-1979
St Bathans AEVC 1881-1948
Stewart Island AEOP 1902-1953
Tapanui AESO 1895-1946
Waikaia DAIK 1877-1896
Waikouaiti AELO 1885-1932
Winton AEOM 1881-1953
Wyndham AEON 1907-1950
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Other Courts
Dunedin Mayor’s Court/City Police Court Record books 1866-1878 [20881, 20883]
Children’s Court, Dunedin Criminal record books and indexes 1926-1971 R [19589, 19590]
District Court of the Otago Gold Fields [DACP]
Bankruptcy, plaint and criminal case files (Clyde and Queenstown) 1867-1904
Education
We hold comparatively few records relating to education. For the records of the Otago Education Board and many individual schools throughout Otago, please contact the Hocken Collections, Dunedin. For the records of the Southland Education Board and many individual schools throughout Southland, please contact the Invercargill City Library and Archives.
Exceptions are:
Campbell Park School [CAJG] (previously Otekaieke Special School for Boys) Staff and pupil records c.1908-1987 R [D16, D227]
Hokonui School [DAGM] Examination & attendance registers 1885-1951 [D242]
Southland Education Board Teacher salary cards c.1910-1950 [D25]
Estates/probates
Probate and letters of administration files
Probate files contain the documentation required for the legal administration of an estate after the death of a person. If a person died intestate (without a will), there may be Letters of Administration for the estate.
We hold probate and letters of administration files from the following court locations – all listed individually on Collections search:
Dunedin 1851-1998 R D [9073, 9075, 9076]
Invercargill 1864-1993 R D [9066 to 9069]
Lawrence 1876-1909 R D [9077, 9078]
Oamaru 1873-1909 R D [9081]
Queenstown 1877-1909 R D [9082, 9083]
Western Otago 872-1907 R D [9071]
Naseby 1897-1905 R D [9079, 9080]
Our probate files have been digitised as part of a joint project with FamilySearch. All probates in our Dunedin archive over 50 years old are available online via the FamilySearch website.
Fire authorities
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Dunedin Fire Board [DAAN]
photographs c.1865-1967 [D48]
nominal rolls 1955-1959 [D50]
fire call logs, reports and record books 1898-1988 R [D50]
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Invercargill Fire Brigade [ADQM]
Occurrence books 1952-1974 [D416]
Health
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Dunedin Hospital [AAGX]
Patient registers 1892-1963 R [D268, 20082, 20491]
Patient index cards c.1908-1959 R [23584]
Selected patient files 1928-c.1994 R [D268, 23047]
Admission, discharge records 1877-1973 R [D268, 20363]
Medical casebooks 1864-1906 [20079]
Register of nurses 1892-1945 R [9188]
Nurses’ personal files 1905-1992 R [9189]
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Wakari Hospital [AERI]
Patient register 1919-1947 R [19801]
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Balclutha Hospital [ADSE]
Various patient registers 1946-1994 R [D336]
Nurses’ personal files 1927-1941 R [22916]
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Milton Hospital [ADSC]
Admissions and discharges 1969-1995 R [D336]
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Tapanui Hospital [ADSI]
Patient discharges 1993-1995 R [D336]
Maternity registers 1931-1969 R [D336]
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Owaka Hospital [ADSD]
Discharge records 1981-1986 R [D336]
Maternity admissions 1959-1962 R [D336]
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Dunstan Hospital [ADVP]
Patient registers 1864-c.1999 R [D369]
Staff registers 1927-1971 R [D369]
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Cromwell Hospital [ADVQ]
Patient registers 1908-1989 R [D369]
Staff register 1950-1970 R [D369]
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Roxburgh Hospital [ADVR]
Patient registers 1925-1993 R [D369]
Maternity registers 1952-1995 R [D369]
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Ranfurly Hospital [DAFQ]
Staff daily register 1980-1990 R [D369]
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Hill Jack Maternity Hospital [AGCM]
Case records and admission books 1948-1961 R [D268]
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Batchelor Maternity Hospital
Patient registers 1907-1935 R [D268]
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El Nido Maternity Hospital
Patient registers 1948-1961 R [D268]
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Palmerston Hospital
Maternity book 1926-1973 R [D268]
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Talboys Hospital/Parkside Home [DAKF]
Patient registers and indexes c.1931-1969 R [D268]
Staff indexes 1953-1966 R [D268]
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Pleasant Valley Sanatorium [AENW]
Patient registers 1919-1953 R [19805]
Also, Otago Hospital Board miscellaneous patient registers (incl. patients admitted to various hospitals) 1908-1956 R [20484]
Psychiatric
Dunedin Lunatic Asylum [AAIR]
Seacliff Hospital [DAKH]
Cherry Farm Hospital [DAHM]
Orokonui Home [DAKI]
We hold many records relating to individual patients at these institutions. Those most useful to family historians are listed below. Please ask for further information.
Medical casebooks 1863-1916 [19956]
Statutory admission papers 1862-1926 R [19850]
Patient admission files 1871-1949 R [19851]
Housing
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State House Plans
Otago region 1937-1992 [D491]
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Valuation Department - Valuation rolls
Alexandra [CAIP] 1973-1985 [D13, D129]
Dunedin [CAIH] 1897-1985 [D10, 22864, 22865]
Includes wider Otago
Invercargill [CAJA] 1905-1985 [D14, D15, D125]
Includes wider Southland
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State Advances Corporation and Housing Corporation - Valuation field sheets
Otago region c.1938-1992 [D54]
Southland region c.1938-1992 [D55]
Immigration
The archives of the Dunedin District Office of the Department of Customs [DADF] include records relating to the registration of aliens (mostly Chinese) under the Immigration Restriction Acts, as well as those in New Zealand as students. Files are individually listed by name on Collections search.
Certificates of registration of aliens 1904-1956 D [19064]
Customs Service files 1887-1970s R [19039]
Land
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Otago Land District
Maps c.1844-1977 [9429 to 9437, D205]
Land Transfer regisers and indexes 1871-c.1976 [9192 to 9198]
Deeds registers & indexes 1851-1993 R D [23465 to 23472]
Land tenure case files 1883-2002 R [9061]
Runs register c.1878-c.1960 R D [21436]
Crown Land Register c.1950-1990 [9018]
Crown grants [D450]
Surrendered deeds 1848-1918 [D8, D62]
Discharged mortgages and leases [D116]
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Southland Land District
Maps c.1844-1973 [D107, D205]
Land Transfer registers and indexes 1871-c.1976 [9199 to 9204]
Deeds registers & indexes 1863-1993 R D [23482 to 23485]
Land tenure case files 1878-2002 R [18837]
Crown land register c.1950-c.1990 [23772]
Discharged mortgages, leases and transmissions [D117]
Mining
Gold - Warden's Courts
We hold extensive and complex collections of records from the many Warden’s Courts that administered the goldfields throughout Otago and Southland. Almost all 19th century mining applications that we hold have now been listed individually by name on Collections search. Work is still being done to make these records more accessible – please ask us for help and further information.
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Alexandra Warden's Court [AAIU]
Registers, applications, plaints and transfers 1863-1998
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Arrowtown Warden’s Court [AAIV]
Registers, applications, plaints and miners’ right butts 1863-1930
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Blacks Warden’s Court [AAJI]
Registers, applications, plaints and transfers 1866-1939
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Clyde Warden’s Court [AAJQ]
Registers, applications, plaints and transfers 1863-1939
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Cromwell Warden’s Court [AEPM]
Registers, applications, plaints and mining privilege files 1863-1973
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Gore Warden’s Court [DACY]
Registers, applications and plaints 1899-1973
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Lawrence Warden’s Court [AAJC]
Registers, applications, transfers, mining privilege files, miners’ right butts and plaints 1862-1952
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Naseby Warden’s Court [AAJH]
Registers, applications, plaints and transfers 1863-1952
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Queenstown Warden’s Court [AAIW]
Registers, applications, plaints, transfers, miners’ right butts and mining privileges 1863-1942
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Riverton Warden’s Court [DADA]
Registers, applications, plaints and transfers 1870-1953
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Roxburgh Warden’s Court [AAJD]
Registers, applications, plaints, transfers and miners’ right butts 1863-1952
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St Bathans Warden’s Court [AEUN]
Registers, applications and plaints 1866-1923
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Waikaia Warden’s Court [AAJW]
Registers, applications and plaints 1866-1938
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Smaller Warden's Court collections
Cardrona AEZF 1872-1880
Charleston/Upper Shotover AAJJ 1863-1872
Dunedin (incl. Hindon) AEUS 1877-1922
Hamiltons AAJL 1864-1900
Hyde AEUR 1864-1916
Livingstone AETD 1887-1973
Macraes AETH 1865-1919
Middlemarch AEQF 1899-1929
Nenthorn AGJW 1889-1891
Nevis DAMQ 1864-1871
Oamaru DAMP 1899-1974
Orepuki DACZ 1882-1956
Patearoa AEVE 1900-1916
Pembroke AERU 1894-1916
Tapanui DADB 1887-1921
Wyndham DADC 1906-1930
Please note that there were also Resident Magistrate’s Courts located in most of these areas. The District Court of the Otago Gold Fields also sat at Clyde, Queenstown, Naseby and Lawrence. See the Courts section above.
Coal
Coal mining leases, applications and registers can also be found amongst the records of the various Warden’s Courts.
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Mining Inspection Office, Dunedin [DAJF]
Maps & plans, license & application files 1875-1998 [9158 to 9166, 9169 to 9174]
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Mines Department, Dunedin [DAAP]
Registered files, correspondence, applications & permits 1892-1945 [D32]
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Companies Office, Dunedin
Register of mining companies 1873-1902 [D2/108]
Police
Dunedin staff register 1861-1943 R [21442]
New Zealand Police Gazettes 1877-1989 R D
Diaries of duty and occurrence are held for many police stations within the Otago/Southland region R
Railways
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Dunedin District Engineer’s Office [DAFW]
Staff registers (index available) c.1872-1928 D [D224]
Staff register (no index) 1910-1928 [D53]
Register of casual workmen (no index) 1920-1943 [D53]
Register of staff changes (Loco 15) 1918-1955 [D458]
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Dunedin District Traffic Manager’s Office [DAFV]
Staff record book 1863-1884 [19857]
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Invercargill Resident Engineer’s Office [DADN]
Staff registers 1891-1927 [20143]
Registers of casual workmen c.1903-c.1927 [20144]
Welfare
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Caversham Industrial School
Industrial School books, children committed to the school 1886-1897 [COPY D REPRO 2]
Register of indigent children committed 1885-c.1942 R [20434] (Recorded details of impoverished children from Otago committed to various industrial schools throughout New Zealand)
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Otago Benevolent Institution [DAKF]
Outdoor relief casebooks 1889-1911 [20403]
Inmates books 1887-1950 R [19809]
Applications for charitable aid 1911-1931 R [20456]
Adoption
Access to adoption records is restricted. Researchers are advised to contact:
Email or phone Oranga Tamariki about welfare records.
Email: myrequest@ot.govt.nz
Phone: 0508 326 459 (ask for Customer Information Requests)