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Intentions to dispose
The Public Records Act 2005 requires the Chief Archivist to notify the public when an organisation intends to dispose of public records. This notification is live for 30 days and the public can submit comments within this period.
Comments received outside of the 30 days will not be included in the review. These comments will be considered by the Chief Archivist before the organisation is given permission to dispose of their records.
A disposal notification is posted once a recommendation for disposal actions has been made to a regulated agency by the Chief Archivist. You can view the appraisal report and disposal schedule attached to these recommendations, and make comments.
Only comments about the disposal recommendation will be assessed as part of this process. Examples of the type of information that impacts these recommendations are:
is there new information that you can provide affecting the disposal recommendations?
can you provide a new interpretation of existing information relating to the recommendations?
can you produce evidence that the appraisal did not give enough weight to existing information relating to the recommendations?
Additional information about the disposal authority can be provided by quoting the Appraisal ID number. To request more information please contact us.
To be notified when new intentions to dispose are posted, email us with the word ‘subscribe’.
Ministry of Foreign Affairs and Trade
Appraisal number
APP2023/0016
Appraisal type
Schedule transfer or destruction
General description
This disposal authority applies to information and records pertaining to the functions of the Ministry of Foreign Affairs and Trade. The schedule consists of ten classes of records:
Agreement, Convention and Treaty Negotiation and Management
Policy Development and Advice to Government
New Zealand Aid Strategy, Governance, Review and Delivery
Consular Management
Global Network Preparedness and Response
Trade and Economic Analysis and Policy Implementation
Management and Monitoring of Relations
Monitoring and Evaluation
Corporate Services
Ministry Strategic Management and Governance
This disposal authority will supersede the current disposal authority DA537 which is due to expire in 2026.
Public notice date
Thu, 16/01/2025 (All day)
New Zealand Post Limited
Appraisal number
EST2024/0015
Appraisal type
Estray
General description
This ad-hoc/one-off legacy appraisal report covers estray historical records from the Christchurch New Zealand Post Limited. The records covered are unregistered and created by the Post Office and its predecessors, up to its disestablishment in 1987, with the exception of information and records covered by Te Rua Mahara o te Kāwanatanga Archives New Zealand’s General Disposal Authorities, GDA 6 & 7 (GDAs).
The classes identified are:
photographs of staff, buildings and plant
plans of sites and buildings
departmental publications
collected historical records.
Public notice date
Thu, 16/01/2025 (All day)
Comment due date
Sun, 16/02/2025 (All day)
There is no Disposal Schedule for this disposal
Comment due date
Sun, 16/02/2025 (All day)