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Access is restricted to many of the records listed in this research guide, because they deal with individuals and their personal lives. Some records are not listed on Archway for that reason, in these cases they are listed with an asterisk (*). Permission to view registers and files may be gained from the appropriate institution. To learn more about restricted records, go to the record ordering...
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We set up our digitisation programme in 2017 and since then we have digitised hundreds of thousands of records making them available in our online search tool Archway. Records available to view digitally rather than in person means the records are exposed to less wear and tear from transport and handling. This helps us to extend the life of the memory government for future generations. It als...
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1. Introduction Public sector organisations undergoing change to their administrative functions have responsibilities for the management of the associated information and records. This guide will assist organisations to understand their responsibilities and the tasks involved. We recommend that public offices make contact with us early on in the change process as there can be considerable infor...
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1. Introduction An instruction to Approved Repositories for physical (non-digital) archives. 1.1 Mandate This instruction is issued under section 26(2)(c) of the Public Records Act 2005. Public archives are public records under the control of the Chief Archivist. Approved repositories are bodies authorised to accept the deposit of public archives for safekeeping. Under section 26(2)(c) of ...
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1. The regulatory framework for managing information The Public Records Act 2005 (PRA) establishes a regulatory framework for information and records management across the public sector. Section 3 of the PRA sets out the purpose and the relevant regulatory provisions from section 3 are included below. Section 3 - Purposes of the PRA (b) to provide for the role of the Chief Archivist in developi...
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1. Introduction Metadata is information that helps people to find, understand, authenticate, trust, use and manage information and records. If information and records have metadata, we know what it is, what it has been used for, and how to use it. Metadata also makes information and records easier to find. Information and records consist of content and persistently linked metadata. Without ke...
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What we have Find out about the 7 million archives created and used by the New Zealand Government, dating from around 1840 to the recent past Learn more Search the archive Looking for information but unsure where to begin? Plan to visit us? Here's what you need to know in order to start your research journey Learn more Manage information Guidance for New Zealand Government recordkeeper...
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1. Introduction Information and records are at the core of business and are key strategic assets. Information and records management is the discipline that allows information and record assets to be governed, protected, and prioritised. It helps to build business capability and increases the strategic value of information and records. Effective information and records management enables good ...
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In our Wellington archive we hold thousands of photographs and art works created by and for the New Zealand Government. These include oil paintings, water colours, drawings, prints and posters, as well as several thousand photographic images. These records are held in various formats and can be difficult to access. These research guides provide information about the major collections of photogr...
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We hold early survey maps dating from approximately 1840–1880. These are fascinating objects displaying the skill and artistry of the surveyors and draughtsmen. An increasing number of the Canterbury, Westland, Nelson and Marlborough Land District maps are now available to view online. This is thanks to a project led by Land Information New Zealand, with Ngāi Tahu, Environment Canterbury and ou...
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Our focus over the last year has been to develop a work programme ensuring that our regulatory approach is fit for purpose in an increasingly digital environment.  In 2018 we shared some of our initial thinking of what this might look like through our engagement on the Regulatory Programme. Findings from this engagement supported looking at a new approach for disposal authorisation. Why do we n...
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From September to October 2018, we conducted external engagement on its proposed Regulatory Programme. The purpose of the engagement was to get our stakeholders’ views on what we’re planning for our regulatory role and a sense of where they think we should target our efforts, so that we undertake the right activities. Engagement methods For the engagement, we primarily used a New Zealand-bas...