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Our focus over the last year has been to develop a work programme ensuring that our regulatory approach is fit for purpose in an increasingly digital environment.  In 2018 we shared some of our initial thinking of what this might look like through our engagement on the Regulatory Programme. Findings from this engagement supported looking at a new approach for disposal authorisation. Why do we n...
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From September to October 2018, we conducted external engagement on its proposed Regulatory Programme. The purpose of the engagement was to get our stakeholders’ views on what we’re planning for our regulatory role and a sense of where they think we should target our efforts, so that we undertake the right activities. Engagement methods For the engagement, we primarily used a New Zealand-bas...
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Access is restricted to many of the records listed in this research guide, because they deal with individuals and their personal lives. Some records are not listed on Archway for that reason, in these cases they are listed with an asterisk (*). Permission to view registers and files may be gained from the appropriate institution. To learn more about restricted records, go to the record ordering...
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We have hundreds of thousands of digitised records available for free through Archway, our online search tool. Digitised records are created through two main avenues - our Digitisation Programme, and digitisation requested and paid for through our digitisation on demand service. The Digitisation Programme is an in-house production focused on digitising whole series or sets of records. Digitis...
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1. Introduction Public sector organisations undergoing change to their administrative functions have responsibilities for the management of the associated information and records. This guide will assist organisations to understand their responsibilities and the tasks involved. We recommend that public offices make contact with us early on in the change process as there can be considerable infor...
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1. Introduction An instruction to Approved Repositories for physical (non-digital) archives. 1.1 Mandate This instruction is issued under section 26(2)(c) of the Public Records Act 2005. Public archives are public records under the control of the Chief Archivist. Approved repositories are bodies authorised to accept the deposit of public archives for safekeeping. Under section 26(2)(c) of ...
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1. Introduction Metadata is information that helps people to find, understand, authenticate, trust, use and manage information and records. If information and records have metadata, we know what it is, what it has been used for, and how to use it. Metadata also makes information and records easier to find. Information and records consist of content and persistently linked metadata. Without ke...
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1. The regulatory framework for managing information The Public Records Act 2005 (PRA) establishes a regulatory framework for information and records management across the public sector. Section 3 of the PRA sets out the purpose and the relevant regulatory provisions from section 3 are included below. Section 3 - Purposes of the PRA (b) to provide for the role of the Chief Archivist in developi...
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Alluvial gold was first discovered in the Coromandel in the 1850s, and the area was declared a goldfield in 1862 following the discovery of gold-bearing quartz. The Warden's Offices were responsible for the local management of gold mining. Their responsibilities included the resolution of disputes, allocation of residence, business and machine sites, water rights, the administration of agricult...
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1. Introduction Information and records are at the core of business and are key strategic assets. Information and records management is the discipline that allows information and record assets to be governed, protected, and prioritised. It helps to build business capability and increases the strategic value of information and records. Effective information and records management enables good ...
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The Auckland Harbour Bridge was officially opened on Saturday 30 May 1959, after many years in the making. The images in this gallery are a small selection from the archives of the Auckland Harbour Bridge Authority. These archives and photographic albums may be viewed on request in the reading room at Archives New Zealand in Auckland. The Auckland Harbour Bridge Authority was constituted by law...
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In our Wellington archive we hold thousands of photographs and art works created by and for the New Zealand Government. These include oil paintings, water colours, drawings, prints and posters, as well as several thousand photographic images. These records are held in various formats and can be difficult to access. These research guides provide information about the major collections of photogr...