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1 Introduction How and where digital information and records are stored will affect their viability over time Digital information and records need to be managed to meet the requirements of the Public Records Act 2005 and the principles of the Information and Records Management Standard 16 S1 This helps to ensure that these information and records remain authentic reliable discoverable a...
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Find out what s new at Archives New Zealand Announcements Our reading room hours are changing Find out about our new reading room hours following the end of the pilot in March 2021 Learn more Over 380 declassified MFAT files released Today sees the release of more than 380 previously classified Ministry of Foreign Affairs and Trade MFAT files held by Archives New Zealand Wellington L...
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This page contains links to the findings of the Public Records Act 2005 audit programme The audit programme reports on the information management IM maturity level of the audited organisation and gives recommendations for improvement of their IM For each organisation audited there is an audit report produced by an independent auditor and a Chief Archivist s CA audit letter The CA aud...
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1 Introduction Under Section 18 i of the Public Records Act 2005 the Act a public record or a protected record cannot be destroyed without the authorisation of the Chief Archivist When a public office or a local authority destroys information and records it must ensure that it follows the appropriate guidelines and procedures 2 Reasons for destruction Information and records should be...
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Resources on digital processes practices and tools for public sector information managers Digitisation guidance public offices and local authorities Get guidance on the digitisation of public office and local authority records Destruction of source information after digitisation Learn which public office and local authority records can be replaced with digitised versions and how to carr...
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Transfer to Archives NZ or an approved repository is one of the most common ways public sector organisations dispose of records Get guidance on the process both for physical and digital records Transfer process Guidance on the requirements and processes for transferring public records to Archives NZ along with transfer during administrative change Digital transfer Overview Find out...
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1 Introduction Information and records are at the core of business and are key strategic assets Information and records management is the discipline that allows information and record assets to be governed protected and prioritised It helps to build business capability and increases the strategic value of information and records Effective information and records management enables good ...
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Published August 2019 1 Background Archives New Zealand Te Rua Mahara o Te K wanatanga is dedicated to ensuring that under the Public Records Act 2005 the recorded memory of the New Zealand Government is preserved for present and future generations to enable government accountability Archives New Zealand also has a mandate to enhance the accessibility of information records and data of ar...
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1 Introduction Public sector organisations undergoing change to their administrative functions have responsibilities for the management of the associated information and records This guide will assist organisations to understand their responsibilities and the tasks involved We recommend that public offices make contact with us early on in the change process as there can be considerable infor...
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1 The regulatory framework for managing information The Public Records Act 2005 the Act establishes a regulatory framework for information and records management across the public sector Section 3 of the Act sets out the purpose and the relevant regulatory provisions from section 3 are included below Section 3 Purposes of the Act b to provide for the role of the Chief Archivist in deve...
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Information and records are key strategic assets Find out how to identify and manage information assets so you get the best value from them Information assets overview Learn what information assets are and the benefits you get from managing information as an asset Information assets Identification and management How to identify and manage information assets Get examples a checklist an...
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1 Introduction An instruction to Approved Repositories for physical non digital archives 1 1 Mandate This instruction is issued under section 26 2 c of the Public Records Act 2005 Public archives are public records under the control of the Chief Archivist Approved repositories are bodies authorised to accept the deposit of public archives for safekeeping Under section 26 2 c of ...
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