A–Z list of guidance
All guides for managing information under the Public Records Act 2005 and the mandatory Information and records management standard 16/S1.
Showing all guidance A-Z
64 Results
Guidance on determining access status for information and records
Guidance on managing information and records during administrative change
How appraisal of information and records can be used to benefit your organisation
Guidance on the evaluation of an organisation's functions and activities in relation to the management of its information and records
Guiding principles for identifying and assessing the value of information and records
Advice for the storage and handling of audiovisual material
Grants general approval to retain public records in electronic form only after digitisation
Guidance for information managers on digital storage and preservation
Guidance on managing records created in response to the COVID-19 pandemic
We'd like to hear how information managers are meeting the challenges of COVID-19
Information on the care and storage of motion picture film materials
Guidance on understanding checksums and when to use them
Information and records management considerations when implementing cloud services
Guidance on the destruction of source material after digitisation
Overview of how we manage digital transfers on a case-by-case basis
A case study presenting findings from the first end to end digital transfer to our archives
Our expectations of characteristics for digital files ready to be transferred to us
How an organisation can assess their files in preparation for transfer
Understanding transfer as part of disposal
Guidance on disposal authorisation under the Public Records Act 2005
Benefits of authorised and regular disposal under the PRA
Guidance on disposal under the PRA and the disposal authorisation process
Guiding principles for the appropriate management of disposal under the Public Records Act 2005
Providers of education and training in information and records management
Managing information and records effectively within your organisation
Guidance on the roles and responsibilities of executive sponsors
What to consider if files need to be migrated to different formats
File format requirements for digital transfer
The five year audit schedule for public offices
Classes of common corporate records that do not require further authorisation for disposal
How to identify and document high risk high value records
Guidance for implementing the requirements of the Information and records management standard
Understanding an organisation's information and records management capability
Guidance on creating an information and records management policy for an organisation
A mandatory standard to assist organisations in meeting their obligations under the Public Records Act 2005
Guidance on creating an information and records management strategy for an organisation
Guidance on the identification and management of information assets
Identifying and managing information as assets by assessing value and risk
Managing information is vital for organisations to successfully implement and coordinate their COVID-19 response – here are some challenges to consider.
Processes and practices for integrating information and records management systems
Definitions of key terms used throughout our guidance
Guidance on the key obligations under the Public Records Act 2005
Explanatory notes for local authorities protected records
Instruction to approved repositories on the maintenance of public archives
Types and uses of metadata relating to information and records
Suitable methods for authorised destruction of information and records
This guide is designed to assist public offices and local authorities in adopting Microsoft Office 365 services.
Responsibilities for monitoring information and records
Requirements for information and records when outsourcing business functions and activities
Instruction to local authorities on the protection and preservation of protected records
List of of protected records relating to local authorities
Public access requirements to information and records under the Public Records Act 2005
A lits of public offices subject to the Public Records Act 2005 by organisation type
Establish the selection principles underpinning the selection of public archives
Describes our approach to our regulatory role
Minimum metadata required for information and records
Learn more about the assistance and guidance available to community-based archivists
The process of applying a disposal authority and its actions across an organisation's information and records
Requirements under the Public Records Act for the storage of information and records
Māori knowledge and information and Māori metadata
Guidance on managing text messages as required by the Public Records Act 2005
Why checksums are necessary for digital preservation and types of checksum tools
Guidance on the requirements and processes for transferring public records to Archives
Guidance on transport for records transfer to our archives
Last modified on 16 April 2021