Intentions to dispose
The Public Records Act 2005 requires the Chief Archivist to notify the public when an organisation intends to dispose of public records. This notification is live for 30 days and the public can submit comments within this period. Comments received outside of the 30 days will not be included in the review. These comments will be considered by the Chief Archivist before the organisation is given permission to dispose of their records.
A disposal notification is posted once a recommendation for disposal actions has been made to a regulated agency by the Chief Archivist. You can view the appraisal report and disposal schedule attached to this recommendations, and make comments.
Only comments about the disposal recommendation will be assessed as part of this process. Examples of the type of information that impacts these recommendations are:
is there new information that you can provide affecting the disposal recommendations?
can you provide a new interpretation of existing information relating to the recommendations?
can you produce evidence that the appraisal did not give enough weight to existing information relating to the recommendations?
Additional information about the disposal authority can be provided by quoting the Appraisal ID number. To request more information please contact us .
To be notified when new intentions to dispose are posted, email us with the word ‘subscribe’.
Functional Disposal Authorities for all District Health Boards and NZ Health Partnerships Limited
Schedule transfer or destruction
All DHBs were covered by the DHBs General Disposal Authority (GDA – DA262) since 2007, which was due for review in 2017. A working group was established consisting of the DHBs, the Ministry of Health and Archives New Zealand to review the disposal authority.
The primary objective of this review was to develop a new disposal authority for the DHBs that can be shared with other public offices that have the same or similar functions that do not have a disposal authority.
NZ Health Partnerships Limited expressed interest in obtaining disposal coverage by signing up to the FDAs because they identified that they have some similar functions that can be covered by the FDAs.
As a result, the DHBs GDA (DA262) was transformed into three Functional Disposal Authorities:
FDA1 Clinical Health Care, formerly referred to as Clinical records in DA262
FDA2 Health Administration, formerly referred to as Non-clinical records/Corporate records in DA262
FDA3 Population Health and Wellbeing, formerly referred to as Corporate records in DA262
FDA1 Clinical Health Care
Patient information and records related to diagnostic and testing services.
FDA2 Health Administration
Health service complaints and incident management, health workforce management, pharmaceutical supply and administration, human tissue supply and management, sterilisation of medical equipment, service provisions for patients (e.g. food service), mortuary management, governance, audits, Māori stakeholder relationship management, programmes/project management, reviews and evaluations, risk management and quality management.
FDA3 Population Health and Wellbeing
Notification of diseases, ethics for research and clinical practice, research management, population and public health (e.g. infection prevention and control, public health surveillance), environmental health (e.g. air quality), and burial, cremations and cemeteries.
Public notice date
Mon, 21/09/2020 (All day)
Comment due date
Wed, 21/10/2020 (All day)
There is no Appraisal Report for this disposal
There is no Disposal Schedule for this disposal