We are pleased to announce the release of the Public Sector Archival Selection Statement (19/Sm4) . After feedback, we have finalised three main principles that will inform decisions about the selection of information and records of public sector archival value. The principles are:

  • New Zealand public sector authority, functions and activities

  • Treaty of Waitangi/Te Tiriti o Waitangi, and

  • Individual and community knowledge, identity and memory.

The Public Sector Archival Selection Statement replaces the current Appraisal Statement (16/Sm3 v1). We have also released a new version of the Appraisal Statement (16/Sm3 v2) which has been updated to provide context for appraisal decisions.

These two Statements work together to support consistent and transparent appraisal through a set of guiding principles that public sector organisations can use for identifying and assessing the value of information and records.

In connection with these two Statements, we have also developed and now released a Disposal Statement (19/Sm12) . The Disposal Statement outlines a set of guiding principles that public sector organisations can use for the disposal of information and records.

Organisations that have started the disposal authorisation process with us for their appraisal using the previous Appraisal Statement (16/Sm3 v1) can continue to do so.

If you have not started your appraisal or the disposal authorisation process with us, you are now required to use the new Appraisal Statement (16/sm3 v2) and the Public Sector Archival Selection Statement (19/Sm4) .

If you have any questions or comments, please get in touch rkadvice@dia.govt.nz