PRA

This standard sets minimum requirements for storage of physical records and archives under the Public Records Act 2005. Its purpose is to support and encourage government recordkeeping.

This standard specifies minimum requirements for the creation and maintenance of records under the Public Records Act 2005. Archives New Zealand has developed the standard to ensure that full and accurate records of New Zealand public offices’ and local authorities’ business activities are created and managed effectively and continue to be accessible and useable over time.

This publication is intended as an introductory guide to the Public Records Act 2005 for public offices and local authorities.It is a basic interpretation of the core elements and principles of the legislative framework for public offices, local authorities and other organisations subject to the Public Records Act.

Under the Public Records Act 2005, public offices and local authorities must create full and accurate records of their activities in accordance with normal, prudent business practice, and ensure that those records are captured into systems which will maintain them in an accessible form for as long as they are required. These systems include recordkeeping metadata.
 
This standard establishes principles and minimum requirements for creating and managing recordkeeping metadata in electronic environments, in accordance with the Public Records Act 2005. It was developed by Archives New Zealand to ensure that
full and accurate records of New Zealand state sector and local government business activity are adequately documented so that they can be managed effectively and continue to be useable over time.

The Public Records Act 2005 (PRA) sets the framework for creating and managing information in government. Its purpose is to promote government accountability through reliable recordkeeping, enhance public confidence in the integrity of government records and protect New Zealand’s documentary heritage.

Are e-mail archiving solutions recordkeeping solutions? E-mail messages and their attachments, like other corporate records, are subject to the Public Records Act, 2005. This fact sheet provides advice for IT managers and records managers in public offices and local authorities about maintaining and storing e-mails as records.

The Public Records Act provides the legislative framework for public recordkeeping in New Zealand. This fact sheet provides guidance for wider state sector organisations considered to be public offices under the Act.

E-mail messages and their attachments, like other corporate records, are subject to the Public Records Act 2005. This fact sheet provides advice for IT managers and records managers in public offices and local authorities about managing e-mail.

The Public Records Act 2005 makes all central and local government organisations responsible for creating and maintaining full and accurate records of their activities. This includes activities undertaken on their behalf by independent contractors. These records help your organisation run efficiently, as well as support government accountability.

Under the Public Records Act 2005, no-one may dispose of any public (i.e. central government) record without authorisation from the Chief Archivist, Dispose means “decide what to do with” – for example a record could be destroyed or it could be transferred to Archives New Zealand or to some other archiving institution.