Forums

Training and events

As part of our commitment to improve understanding of current recordkeeping and information management issues within government, Archives New Zealand supports recordkeepers, and staff responsible for recordkeeping and information management, to develop their skills and knowledge through:
 
Government Recordkeeping Forums: Archives New Zealand runs regular government recordkeeping forums in Auckland, Wellington, Christchurch, and Dunedin. The forums allow people working in government agencies to discuss current recordkeeping issues, hear current updates from Archives New Zealand, network with others in the same field, and share ideas and concerns with Archives New Zealand.
 
Government Recordkeeping Training: Archives New Zealand offers courses to support recordkeeping across the state sector and local government. The courses aim to develop knowledge and skills in individual recordkeeping staff, and raise awareness of The Public Records Act (PRA).
 
Future Perfect 2012: Digital Preservation by Design: Archives New Zealand is organinsing a conference focused on Digitial Preservation. The Digital Preservation by Design theme of the Future Perfect 2012 conference seeks to stimulate discussion about how, when and why influencing the design of systems can support digital preservation and ultimately ensure that today’s information is available tomorrow.
 
Training Opportunities Directory: A listing of training opportunities in New Zealand for records and information staff. Training includes: short courses, formal qualifications, seminars/forums and conferences.
 
 
 

Update on Current developments

Update on Current Developments

 
Government Recordkeeping Forum
25 May 2011
 

Internal Affairs/Archives Integration

• On 1 February, Archives NZ became part of the Knowledge, Information, Research and Technology (KIRT) branch of Department of Internal Affairs
• Wider strengths with Govt CIO, National Library and Government Technology Services in KIRT
• Updated Public Records Act 2005 is available online
• Greg Goulding is the new Chief Archivist as of April 4th
• Government recordkeeping services to public sector continue as usual (or better!)
   

 

 Government Digital Archive Programme

• Technical team established
• Contract signed off with supplier of digital preservation system
• Business being analysed
• Release one scheduled for January 2012
• Archives New Zealand now working collaboratively with others to achieve goals
• Thank you to those who have participated in workshops so far –more to come!

 

Government Digital Archive Programme – target milestones

Phase 1 Jan 2012

• Digital repository with simple internal ingest processes
• Archives process redesign
• Public access to open access digitised items

Phase 2 Jul 2012

• Agency transfer tools & support; online transactions
• Digital repository with complex ingest processes
• Public access to open transfers

Phase 3 Jan 2013

• Agency access to own restricted items
• Identity access management
• Digital preservation capability
• Public access to permitted restricted items

 

Public Records Act Audit Programme Update

People:

• Wendy Stokes is Acting Manager, PRA Audit Team

Status:

• 2010/2011 round of audits nearly completed
• 2011/2012 programme is well underway

Focus:

• Completion of reports for the 2010/2011 audit clients
• Fine tuning of audit process and tools
• Parliamentary audit findings report
    

Migration of Continuum Content

• Continuum Recordkeeping Publications have a new home: www.archives.govt.nz/advice/continuum-resource-kit
• User-friendly view by subject or type
• Continuum Website has been decommissioned - please update any favourites/bookmarks you may have
• Redirects from the Continuum Website in place
• We welcome your comments, feedback and suggestions – rkadvice@dia.govt.nz

 

New Continuum tool on Digital Records

• Mapping database (that is, a spreadsheet)
• Developed to support Digital Recordkeeping Standard
• Maps between Digital Recordkeeping Standard (ICA-Req) requirements and Public Records Act requirements, including   all mandatory standards
• Shows how Digital Recordkeeping Standard / ICA-Req modules 2 and 3 fit within the New Zealand recordkeeping environment

 

New Training Course

• “Recordkeeping In Business Systems – Tools & Strategies”
• Supports the new Digital Recordkeeping Standard
• Based on International Council on Archives – Module 3
• Course covers:
• Overview
• Introduction to business systems
• How to identify needs for records
• The functional requirements
• The Archives NZ Mapping Tool
• Coming to Auckland on 14th July 2011. Book today!
• For more information: http://archives.govt.nz/advice/training-and-events/government-recordkeep...

 

New Training Course

• “Recordkeeping In Business Systems – Tools & Strategies”
• Supports the new Digital Recordkeeping Standard
• Based on International Council on Archives – Module 3
• Course covers:
• Overview
• Introduction to business systems
• How to identify needs for records
• The functional requirements
• The Archives NZ Mapping Tool
• Coming to Auckland on 14th July 2011. Book today!
• For more information: http://archives.govt.nz/advice/training-and-events/government-recordkeep...

 

Changing faces at Archives NZ

In new roles:

• Wendy Stokes - Acting Manager, Public Records Act Audit Team
• Sue Bilton – Programme Coordinator, Audit Team
• Simon Caseley – Senior Advisor, Government Recordkeeping Programme
• Brittany Johnson - Administration Assistant, Government Recordkeeping Programme

Departures:

• Lisa Judge – on secondment at Treasury until July 2012
• Richard Hipgrave – Manager, Public Records Act Audit Team
• Zelda McKay – Administration Assistant, Government Recordkeeping Programme

Christchurch Earthquake - Impact

• Archives New Zealand staff in Christchurch are safe
• The Christchurch office of Archives New Zealand located at 90 Peterborough Street is closed until further notice. 
• We will keep you informed as to when the office will reopen to the public

 

Christchurch Earthquake - Response

• Have contacted all 52 agencies with offices in CHCH.
• 14 agencies badly affected – offices destroyed, many records damaged
• Archives NZ has small team working to assist public sector agencies and community archives
• Plans to release a new General Disposal Authority in response to the Christchurch Earthquake
• If anyone has any queries please contact rkadvice@dia.govt.nz or preservation@dia.govt.nz