Update on Current developments
Update on Current Developments
Government Recordkeeping Forum
25 May 2011
Internal Affairs/Archives Integration
- On 1 February, Archives NZ became part of the Knowledge, Information, Research and Technology (KIRT) branch of Department of Internal Affairs
- Wider strengths with Govt CIO, National Library and Government Technology Services in KIRT
- Updated Public Records Act 2005 is available online
- Greg Goulding is the new Chief Archivist as of April 4th
- Government recordkeeping services to public sector continue as usual (or better!)
Government Digital Archive Programme
- Technical team established
- Contract signed off with supplier of digital preservation system
- Business being analysed
- Release one scheduled for January 2012
- Archives New Zealand now working collaboratively with others to achieve goals
- Thank you to those who have participated in workshops so far –more to come!
Government Digital Archive Programme – target milestones
Phase 1 Jan 2012
- Digital repository with simple internal ingest processes
- Archives process redesign
- Public access to open access digitised items
Phase 2 Jul 2012
- Agency transfer tools & support; online transactions
- Digital repository with complex ingest processes
- Public access to open transfers
Phase 3 Jan 2013
- Agency access to own restricted items
- Identity access management
- Digital preservation capability
- Public access to permitted restricted items
Public Records Act Audit Programme Update
People:
- Wendy Stokes is Acting Manager, PRA Audit Team
Status:
- 2010/2011 round of audits nearly completed
- 2011/2012 programme is well underway
Focus:
- Completion of reports for the 2010/2011 audit clients
- Fine tuning of audit process and tools
- Parliamentary audit findings report
Migration of Continuum Content
- Continuum Recordkeeping Publications have a new home: www.archives.govt.nz/advice/continuum-resource-kit
- User-friendly view by subject or type
- Continuum Website has been decommissioned - please update any favourites/bookmarks you may have
- Redirects from the Continuum Website in place
- We welcome your comments, feedback and suggestions – rkadvice@dia.govt.nz
New Continuum tool on Digital Records
- Mapping database (that is, a spreadsheet)
- Developed to support Digital Recordkeeping Standard
- Maps between Digital Recordkeeping Standard (ICA-Req) requirements and Public Records Act requirements, including all mandatory standards
- Shows how Digital Recordkeeping Standard / ICA-Req modules 2 and 3 fit within the New Zealand recordkeeping environment
New Training Course
- “Recordkeeping In Business Systems – Tools & Strategies”
- Supports the new Digital Recordkeeping Standard
- Based on International Council on Archives – Module 3
- Course covers:
- Overview
- Introduction to business systems
- How to identify needs for records
- The functional requirements
- The Archives NZ Mapping Tool
- Coming to Auckland on 14th July 2011. Book today!
- For more information: http://archives.govt.nz/advice/training-and-events/government-recordkeep...
New Training Course
- “Recordkeeping In Business Systems – Tools & Strategies”
- Supports the new Digital Recordkeeping Standard
- Based on International Council on Archives – Module 3
- Course covers:
- Overview
- Introduction to business systems
- How to identify needs for records
- The functional requirements
- The Archives NZ Mapping Tool
- Coming to Auckland on 14th July 2011. Book today!
- For more information: http://archives.govt.nz/advice/training-and-events/government-recordkeep...
Changing faces at Archives NZ
In new roles:
- Wendy Stokes - Acting Manager, Public Records Act Audit Team
- Sue Bilton – Programme Coordinator, Audit Team
- Simon Caseley – Senior Advisor, Government Recordkeeping Programme
- Brittany Johnson - Administration Assistant, Government Recordkeeping Programme
Departures:
- Lisa Judge – on secondment at Treasury until July 2012
- Richard Hipgrave – Manager, Public Records Act Audit Team
- Zelda McKay – Administration Assistant, Government Recordkeeping Programme
Christchurch Earthquake - Impact
- Archives New Zealand staff in Christchurch are safe
- The Christchurch office of Archives New Zealand located at 90 Peterborough Street is closed until further notice.
- We will keep you informed as to when the office will reopen to the public
Christchurch Earthquake - Response
- Have contacted all 52 agencies with offices in CHCH.
- 14 agencies badly affected – offices destroyed, many records damaged
- Archives NZ has small team working to assist public sector agencies and community archives
- Plans to release a new General Disposal Authority in response to the Christchurch Earthquake
- If anyone has any queries please contact rkadvice@dia.govt.nz or preservation@dia.govt.nz