Most public records of long term archival value are transferred to Archives New Zealand's custody. Agencies should contact Archives New Zealand as early as possible, so that the transfer process can be planned effectively. The Wellington office operates a planned transfer programme, so transfers need to be booked well in advance. There are also specific standards for the listing and packaging of records that agencies need to meet. It is necessary to determine appropriate access conditions for the records before they are transferred.
The Client Capability Directorate offers free advice and guidance on all aspects of recordkeeping including:
Contact us if you require advice
Standards and guides
Archives New Zealand creates various recordkeeping Standards and other tools for use in government agencies. These are available on the Continuum publications page.
Advice on transfer and destruction
Transfer Process Diagram
Preparing Records for Transfer: A Guide to Listing and Boxing [Under Revision - contact the Government Recordkeeping Programme for more information]
Transfer Agreement Form
Arranging the Transport of Records for Transfer to Archives New Zealand Factsheet
Permission to dispose of records
The Chief Archivist must approve the disposal of all government records, including those being transferred to another agency. More information on this is available in the Records Appraisal and Disposal section of this website.
An Access Authority must cover all records transferred to Archives New Zealand. Such authorities should be discussed prior to transfer with the Disposal and Acquisition Section.
Please contact Archives New Zealand if you require forms for disposal, transfer or access