An effective records management programme should include provision for records appraisal and disposal. Systematic records disposal is good business practice, ensuring that money and staff time is not wasted on administration and storage of records with no business or archival value.
Public records disposal can only legally take place with authorisation from the Chief Archivist. Under the Public Records Act 2005 (external link), “disposal” includes:
Archives New Zealand’s Appraisal Policy supports the Chief Archivist's decision making around the disposal of public records, as is required by section 20 of the Public Records Act (PRA) 2005. It is relevant to all persons undertaking the appraisal of public records, including:
Archives New Zealand is issuing a Disposal Authority for public records that have been affected by the Canterbury Earthquakes. The Canterbury Earthquakes Disposal Authority is intended to assist public offices who have records located in the Canterbury region in applying for authorisation for the final destruction, or archiving, of records under s20 of the Public Records Act 2005.
This Disposal Authority has been authorised by the Chief Archivist. If you would like to know more about the Canterbury Earthquakes Disposal Authority please go to DA466 on Archway.
If you would like more information about this Disposal Authority, or would like to apply to use it, please contact Lisa Austin, Appraisal Advisor, at email@example.com or visit our Canterbury Earthquakes Disposal Authority questions and answers page.