Government Recordkeeping News

This page provides links to current Archives New Zealand projects and activities which concern the management of records and information, and archives.

• What are the recordkeeping implications of cloud computing?
  A brief summary of the opportunities offered and challenges posed by cloud computing. This page includes links to recommended guidance published by other New Zealand Government agencies, as well as international organisations.

   

• Future Perfect Conference 2012: The Digital Preservation by Design
  The Digital Preservation by Design theme of the Future Perfect 2012 conference seeks to stimulate discussion about how, when and why influencing the design of systems can support digital preservation and ultimately ensure that today’s information is available tomorrow. To learn more about Future Perfect 2012 visit the Future Perfect 2012: Digital Preservation by Design Conference Pages.
   
• Digitisation Standard Review - call for submissions
  Archives New Zealand is reviewing the Digitisation Standard and companion General Disposal Authority 5 - Digitised Original Source Records (GDA5). We are now inviting stakeholders, including public offices and local authorities, for comments and feedback that will be used in the development of a new digitisation toolkit.  

• New Factsheet released
  Archives New Zealand has released a new factsheet on Arranging the Transport of Records for Transfer to Archives New Zealand. This factsheet advises public offices on how to safely transport boxes to Archives New Zealand as part of the pre-arranged transfer process.
   
• Canterbury Earthquakes Disposal Authority
  Archives New Zealand is issuing a Disposal Authority for public records that have been affected by the Canterbury Earthquakes. The Canterbury Earthquakes Disposal Authority is intended to assist public offices who have records located in the Canterbury region in applying for authorisation for the final destruction, or archiving, of records under s20 of the Public Records Act 2005. This Disposal Authority has been approved by the Chief Archivist and is available to view on our online Disposal Authority register in Archway under DA466.

• Disaster recovery of archives and records in the Canterbury region
  This guide contains general advice on the salvage of archives and records following the Canterbury earthquake, geared towards public agencies and other collecting institutions and organisations.

• New Training course to support the Digital Recordkeeping Standard - Recordkeeping in Business Systems - Tools and Strategies
  Archives New Zealand has developed a training course on the International Council on Archives - Recordkeeping in Business Systems (Module 3). Recordkeeping for Business Systems - Tools and Strategies supports the new Digital Recordkeeping Standard. Register now to secure your spot!
   
• Revoked Guidance - G3 - What to consider prior to implementing an IT ‘Solution’ to a recordkeeping problem
  Archives New Zealand has revoked G3 - What to consider prior to implementing an IT ‘Solution’ to a recordkeeping problem – Issued January 2003 (Revised June 2006) as of 22nd December 2010.  This guidance has been reviewed and it does not provide Public Offices and Local Authorities with current best practice guidance.  If you have any questions please contact rkadvice@dia.govt.nz

• Digital Recordkeeping Standard Support Module
  To support the recently released Digital Recordkeeping Standard, a mapping database has been developed. This database maps how ICA-Req modules 2 and 3 fit within the New Zealand recordkeeping environment and its relationship with Archives New Zealand’s mandatory standards.

• Join the Government Recordkeeping mailing list
  Archives New Zealand uses this mailing list to provide regular updates and information about our government recordkeeping services and initiatives, including standards development. Join the mailing list here