This section includes information about the Government Digital Archive Programme and the Digital Continuity Action Plan.
What is the Digital Continuity Action Plan?
What is the Government Digital Archive Programme?
Why is the Government Digital Archive important?
How does it work?
What's happening now?
Where can I learn more?
Who do I talk to?
Government Digital Archive Team Leaders
Approved by Cabinet in August 2009 the Digital Continuity Action Plan aims to ensure today’s public sector information is available tomorrow. The plan was developed as an all-of-public-sector programme to support agencies with storing, accessing, using and reusing the digital information they produce.
Archives New Zealand leads the implementation of the plan to provide support, advice and leadership on digital continuity issues. The plan provides a platform for public sector agencies to act in a coordinated way to use public sector resources more efficiently and to share ideas, expertise and systems.
In 2010 as one element in the Digital Continuity Action Plan Archives New Zealand, secured Government funding for the development of a digital archiving capability. Read the Minister Responsible for Archives New Zealand's announcement about the Government Digital Archive Programme.
This digital archive will enable Archives New Zealand to take in large-scale transfers of government agencies’ most important digital records and provide appropriate public access to these records, such as email messages, videos, databases and electronic documents over the long term. Creating the Government Digital Archive allows for the on-going implementation of the Public Records Act 2005 in a digital world.
With the right combination of proven technology, efficient processes and leading skills Archives New Zealand will achieve these objectives:
Today, most information is created digitally and the continuity of digital information has become a major concern worldwide. As yesterday’s information management technologies are replaced by today's, the danger of losing our digital investment is increasingly high.
Trusted Access - New Zealanders can be confident that they will be able to find, retrieve and use all public sector digital information that can be made publicly available, and that their sensitive information will be protected from unauthorised access.
Authentic and reliable - Public sector digital information needs to be tamper-proof and free of technological digital rights restrictions. It must be trusted to be authentic and reliable.
There when you need it - The Government has entrusted Archives New Zealand with ensuring that important Government digital information is not lost and instead remains discoverable, reusable, secure and accessible over-time.
Do nothing, lose everything - If no action is taken, public sector digital information will be lost forever.
The Government Digital Archive Programme is a programme of actions to address these issues.
Archives New Zealand is developing a digital archive by leveraging previous investments made in the National Library of New Zealand’s National Digital Heritage Archive (NDHA) system. This involves extending the NDHA core software and hardware to store and secure government digital information of long term value and to provide access to it through time as formats and storage media evolve. Archives New Zealand’s existing discovery and access system Archway will be linked to this digital preservation repository, making information stored there automatically accessible to the public and government agencies (within relevant security restrictions).
These technical systems are strongly supported by new business processes, standards, policies and skills across Archives New Zealand and in our work with public sector agencies.
Archives New Zealand is working collaboratively with key stakeholders in developing the Government Digital Archive. This includes lead and specialist agencies, researchers, vendors and interest groups. Processes for public sector agencies to prepare and securely transfer large volumes of digital material into the digital archive are in development. First transfersa are expected in 2013/4.
Download a complete copy of the Digital Continuity Action Plan.
To successfully develop the Government Digital Archive your input is welcome and numerous events and forums are being organised in order to share and learn. Learn more about the training and events offered by Archives New Zealand.
If you are from a public sector organisation learn more about risks to digital public sector information.
An on-going community of practice - the Digital Preservation Practical Implementers Guild - is a gathering of people who meet regularly to discuss digital preservation work and issues.
Find out which agencies have experience in digital preservation, exemplar data and information practices as well as leadership with regards to data formatting and standards in the Lead and Specialist Agency Directory.
Read about the set of risks which affect long-term access to trusted digital information in public sector agencies in the Risks to Digital Public Sector Information. It also describes a set of indicators which can be used to identify the risks in public sector agencies.
Read presentations and pages from our last digital continuity conference held in 2012 Future Perfect 2012: Digital Preservation by Design or the earlier 2010 Future Perfect Conference.
Find out who to talk to in the Government Digital Archive Programme here.
If you have a question about digital records, the Government Digital Archive Programme or digital preservation, consult our Frequently Asked Questions page.
If you have any further questions of comments you can contact the team at email@example.com
As Programme Manager Alison Fleming is responsible for leading and managing the Government Digital Archive Programme through to delivery. She is responsible for planning and designing the programme as well as overseeing day to day operations. Alison joined Archives New Zealand in 2008 as the Information and Communication Services Group Manager and Chief Information Officer. Alison was appointed Programme Manager for the Government Digital Archive Programme in February 2011.
Born and bred in Wellington, Alison has worked in information technology within the public sector at many levels. She has previously worked in the Department of Internal Affairs as the General Manager Information and Facilities, in the Department of Conservation as the Chief Information Officer, and in a variety of senior management roles in the tertiary education sector. Alison is a Member of the New Zealand Computer Society, an Associate Fellow of the New Zealand Institute of Management, an Information Technology Certified Professional (ITCP), and holds qualifications in management, enterprise IT governance and Managing Successful Programmes.
Laurinda Thomas is Public Sector Digital Continuity Manager at Archives New Zealand. The Digital Continuity team is part of the wider Government Digital Archive Programme. Work is focused on refining processes and enabling change both within Archives New Zealand and in public sector agencies using the Government Digital Archive. Her team is developing strategies, capability and systems for maintenance and preservation of digital information across New Zealand’s government.
Laurinda trained in and then started her professional life as a librarian at Victoria University of Wellington. Since then she has worked in London as a consultant helping organisations implementing and using library software. Laurinda comes to Archives New Zealand from the Ministry of Science and Innovation where she held a number of information and management roles.