Archives New Zealand is reviewing the Digitisation Standard and the companion General Disposal Authority - Digitised Original Source Records (GDA 5). Both were issued in 2007 and are due for review.
The Digitisation Standard is a discretionary standard. However, organisations covered by the Public Records Act 2005 who want to destroy eligible digitised source records using GDA 5, must certify that their digitisation meets the Standard's mandatory requirements.
The review is expected to be completed in April 2012, with the publication of a new digitisation toolkit and source records disposal authority.
The Digitisation Standard and GDA 5 remain in force during the review. Public offices and local authorities must continue to meet the requirements of both, where appropriate, until the review is completed.
Archives New Zealand is currently calling for submissions from public offices, local authorities, vendors, associations, interest group, and individuals.
This period of formal consultation ends on 23 December. Late submissions will not be accepted.
Archives New Zealand is seeking responses and comments on three matters:
The new digitisation toolkit will not cover:
There are two ways to make a submission:
You can view the questions before making an online submission by downloading them first.
Submissions close on 23 December. Late submissions will not be accepted.
In 2010, the International Standards Organisation issued ISO/TR 13028, Information and documentation - Implementation guidelines for digitization of records. This is substantially based on the current Digitisation Standard.
However, the following were not carried over from the Digitisation Standard to ISO 13028:
ISO 13028 is in the process of being adopted as a joint standard by Standards New Zealand and Standards Australia (as AS/NZS 13028).
You can view ISO 13028 here.
If you have questions about the review or about making a submission, please contact Simon Caseley or telephone (04) 894 6076.
For advice about digitisation, or other recordkeeping matters, please email rkadvice@dia.govt.nz