Continuum Recordkeeping Publications by Publication Type
Standards
Standards are set by the Chief Archivist under the Public Records Act 2005. Standards set principles and requirements relating to an area of recordkeeping. Standards help public offices and local authorities meet their obligations under the Public Records Act 2005.
Guides
Guides are summaries of best practice and helpful information. Guides often concentrate on the ‘how to’. Guides contain information that will help you to meet the requirements of standards or other recordkeeping requirements.
Fact Sheets
Factsheets are short documents which focus on communicating key messages about recordkeeping.
General Disposal Authorities
General Disposal Authorities (GDAs) provide an authority for the disposal of records which are common across public offices.
Glossary of Terms
The Glossary of Terms is a compilation of legislative, digital continuity, digital preservation and recordkeeping terms.
Additional Supporting Tools
Addtional Supporting tools have been developed to assist with meeting requirements set under the Public Records Act 2005.
Forms & Templates
These documents may need to be used when working with Archives New Zealand to complete a Appraisal Report, Disposal Authority or a Records Transfer.
Standards
- S1: Appraisal Standard [REVOKED - 30/08/2011] see What happened to the Apprasial Standard?
- S2: Storage Standard [MANDATORY]
- S4: Access Standard
- S5: Digital Recordkeeping Standard [Replaces Electronic Recordkeeping Systems Standard]
- S6: Digitisation Standard
- S7: Create and Maintain Recordkeeping Standard [MANDATORY]
- S8: Electronic Recordkeeping Metadata Standard [MANDATORY]
- TS: Technical Specifications for Electronic Recordkeeping Metadata Standard
- S9: Disposal Standard [MANDATORY]
Guides
- A6: Making Access Decisions Under the Public Records Act
- G2: Preparing Records for Transfer: A Guide to Listing and Boxing - [Replaced by G21: A Guide to the Archives New Zealand Transfer Process - November 2011]
- G3: What to Consider Prior to Implementing an IT ‘Solution’ to a Recordkeeping Problem - [REVOKED - 22/12/2010]
- G6: A Guide to Developing a Recordkeeping Policy
- G8: A Guide to the Public Records Act
- G9: Beginners Guide to Appraisal
- G10: Guide to Implementing a Disposal Schedule
- G11: Guide to Preparing an Appraisal Report for a Continuing Disposal Schedule
- G12: Guide to Preparing an Appraisal Report for a One-Off Disposal Authority
- G13: Guide to Managing Records during Administrative Change in Public Offices and Local Authorities
- G14: Technical Guide: Implementing Recordkeeping Metadata in EDRMS: Tailoring the Technical Specifications for the Electronic Recordkeeping Metadata Standard
- G15: Guide to Completing a Survey of Physical Records
- G16: Guide to Best Practise in Physical Storage
- G17: Recordkeeping for Business Activities Carried out by Contractors
- G18: Recordkeeping Essentials for Chief Executives and Senior Managers
- G20: Guide to Managing Web Records
- G21: A Guide to the Archives New Zealand Transfer Process
Fact Sheets
- F1: Make a Record
- F2: What is Disposal
- F3: Transfer Process
- F5: Disposal Process
- F6: Digitising Records
- F7: Recordkeeping Responsibilities
- F8: Electronic records
- F9: Methods of Destruction
- F10: E-Mail
- F11: Local Authority Disposal
- F12: What is a Public Office? [Revoked 10/02/2012 - please see our guidance here Who's Covered by the Public Records Act 2005?]
- F14: E-Mail Archiving Solutions
- F15: Public Records Act (PRA) and Central Government
- F16: Public Records Act 2005 (PRA) and Local Government
- F17: Using External Providers for Appraisal Projects
- F18: Trusted Computing (TC) and Digital Rights Management (DRM) for Records Managers
- F19: An Introduction to the Legacy Programme
- F20: Managing Datasets
- F22: Digital Transfer
- F23: Decommissioning Websites
- F24: Arranging the Transport of Records for Transfer to Archives New Zealand
- FAQ: Changes of Schedule
- FAQ: Extension of Schedule
General Disposal Authorities
- General Disposal Authority 1: Human Resources and Personal Records
- General Disposal Authority 2: Financial and Accounting Records
- General Disposal Authority 3: General Housekeeping Records
- General Disposal Authority 4: Administration and Corporate Services Records
- General Disposal Authority 5: Digitised Original Source Records
- Local Government Schedule
- Local Government Schedule Explanatory Notes
Glossary of Terms
Additional Supporting Tools
Forms & Templates
- Access Authority Form
- Transfer Agreement Form
- Continuing Disposal Authority: Disposal Schedule Template
- Continuing Disposal Authority: Disposal Schedule Template Guidance
- One-off Disposal Authority: List Template
- One-off Disposal Authority: List Template Guidance
- Transfer List Template
- Existing Disposal Authority: Amendment Memorandum Template
- Existing Disposal Authority: Extension Memorandum Template
- Records Survey List