Government Recordkeeping Surveys

What are the Government Recordkeeping Surveys?

From 2007 to 2010, Archives New Zealand ran an annual government recordkeeping survey which utilised section 31 of the Public Records Act. This section requires the mandatory provision of information from government departments and other state sector organisations. The results of the surveys have been used to track indicators of improvement in recordkeeping across government including:

  1. Creating and maintaining full and accurate records
  2. Awareness of the regulatory environment
  3. Training and education
  4. Disposal, transfer and access decisions

Since 2008 our annual survey also included Local Authorities. While their completion of the survey is not mandatory, we  encourage Local Authorities to particpate to give us a better picture of recordkeeping in local government and allow us to better target our products and services.

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Survey results

Each agency that participates in the survey receives a summary of their survey results. This includes a summary of your answers and compares the results from your agency with those of all survey participants.

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How do we use the survey results?

The results from the annual recordkeeping surveys allow us to identify current recordkeeping issues across government and enable us to target our advice, services and products.

The results of the survey of public offices also form the basis of the Chief Archivist’s Annual Report to Parliament on the State of Government Recordkeeping. In this there are a number of important recommendations on aspects of current recordkeeping practice public offices must develop over the coming year. The Annual Report on the State of Government Recordkeeping gets tabled in Parliament.

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Documents and links

2010 Survey:

2009 Survey:

2008 Survey:

2007 Survey:

2006 Survey:

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Where to find out more

If you have any questions about the Annual Government Recordkeeping Surveys please contact:

Archives New Zealand
Telephone: (04) 499 5595

Email: rkadvice@archives.govt.nz

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