Publications & Media

Continuum

Introduction to GDA 6 …

Technical specifications for digitisation — Thursday, April 3, 2014

Technical specifications for digitisation …

Checklist: Destruction of source records after digitisation …

Introduction to the List of Protected Records for Local Authorities and Explanatory Notes (which refreshes the Local Government Schedule):…

F26: Changes to Disposal Schedues — Thursday, June 13, 2013

This factsheet outlines the basic steps required to change an existing disposal schedule. More than one change can be requested.…

The Public Records Act (2005) allows the Chief Archivist to deem certain local authority records protected.…

F5: Disposal Process — Thursday, June 13, 2013

Archives New Zealand sets these basic steps for carrying out the disposal of public records.…

F27: Extensions to Disposal Schedules — Thursday, June 13, 2013

This factsheet provides advice on how to extend an existing disposal schedule.

F9: Methods of Destruction — Thursday, June 13, 2013

Under Section 18(i) of the Public Records Act (2005) a public record or local authority protected record cannot be destroyed without the authori…

Corporate publications

Archives Council Annual Report 2011 — Friday, June 27, 2014

The following report covers the calendar year 2011.…

Archives Council Annual Report 2013 — Friday, May 30, 2014

The following report covers the calendar year 2013.…

This is the second report issued by the Chief Archivist and General Manager of Archives New Zealand under section 33 and 35 of the Public Record…

Archives Council Annual Report 2012 — Friday, June 7, 2013

The following report covers the calendar year 2012.…

The following report is provided in accordance with section 15(3) of the Public Records Act 2005 which requires that the Council must report to …

This is the sixth report issued by the Chief Archivist under section 32 of the Public Records Act 2005 (Act) on the state of government recordke…

Annual Report 2010/11 — Tuesday, May 24, 2011

This document reports on the activities and achievements of Archives New Zealand Te Rua Mahara o te Kāwanatanga in the seven months from 1 July …

The Acting Chief Executive’s business expense, gifts and hospitality disclosure …

Annual Report 2009/10 — Friday, October 22, 2010

This document reports on the activities and achievements of Archives New Zealand Te Rua Mahara o te Kāwanatanga during the period 1 July 2009 to…

Factsheets

Government Loans Procedures for Clients — Wednesday, April 30, 2014

The Government Loan Service Client Procedures document is a manual for agencies to refer to when borrowing their own records on government loan.

This factsheet will help your agency decide whether to prepare appraisal reports internally or contract the work to an external provider.…

F25: General Disposal Authority — Wednesday, June 5, 2013

Archives New Zealand issues a General Disposal Authority (GDA) to help you decide what to do with common public records regardless of format.…

Terms of Reference …

Death Duty Registers — Thursday, October 1, 2009

Succession, Legacy, and Residuary Duty Registers.

Naturalisation registers, poll tax, Aliens Authority reports.  

Archives & Records Management Collection FAQ — Friday, September 25, 2009

This document describes the Archives & Records Management Collection, and how it can be accessed.  …

Reading Room Guidelines — Friday, September 25, 2009

The Reading Room Guidelines document is a set of guidelines with which researchers must comply when researching in the Reading Room.

Handling Guidelines — Friday, September 25, 2009

The Handling Guidelines document sets out Archives New Zealand's policy for safe handling of archival material.…

Camera Use — Friday, September 25, 2009

The Camera Use document explains Archives New Zealand's policy for researchers wishing to bring their personal cameras into the Reading Room.

Forms

This permission to access form is provided to assist members of the public in requesting permission to access material restricted by the relevan…

Government Loans Service Request Form — Friday, October 2, 2009

The Government Loan Service Request Form is a form for agencies to fill out to request a government loan of their own records.

Application for Reader Card — Friday, September 25, 2009

The Application for Reader Card form can be filled in and brought to any of our Reading Rooms to begin the process of registering as a reader.

This specialist collection of books, reports and research journals is available for use to registered users.…

Disposal Comment Form — Thursday, August 20, 2009

The attached form can be used to comment on current 'Intentions to Dispose' notices.…

Government record keeping

Government Loans Service National Policy — Wednesday, April 30, 2014

Government Loans Service National Policy.

This is the formal feedback form for comment on the consultation draft of the new mandatory Records Management Standard

The Chief Archivist has adopted AS/NZS ISO 13028: 2012, Information and documentation - Implementation guidelines for digitization of record…

Archives New Zealand have adopted AS/NZ 13028:2012 as our Digitisation Standard. …

S5: Digital Recordkeeping Standard — Wednesday, November 24, 2010

The Digital Recordkeeping Standard (DRS) establishes principles and good practice requirements for creating and managing records in digital syst…

  Key findings  …

Government Web Standards 2.0 — Tuesday, January 5, 2010

This is a presentation given by Rowan Smith, Senior Technical Analyst, Department of Internal Affairs at the December Government Recor…

This is a presentation given by Cheryl Pointon, Acting Manager, Appraisal, Archives New Zealand at the Government Recordkeeping Forum&…

This is a presentation given by John Roberts, Acting Group Manager, Government Recordkeeping Group, Archives New Zealand at the Government Recor…

Guides and manuals

The 'Guide to Managing Records During Administrative Change in Public Offices and Local Authorities' is a best practice guide for public…

This template sets out the structure and guidance for public offices to create a deferred transfer access schedule when a deferral of transfer i…

This template sets out the structure and guidance for public offices to create an appraisal report for a legacy appraisal of records.…

This template sets out the structure and guidance for public offices to create a disposal schedule and access schedule when carrying out an appr…

Access Schedule Template — Tuesday, March 18, 2014

This template sets out the structure and guidance for public offices to create a separate access schedule that can be aligned to an existing dis…

This guide is intended to facilitate public offices and local authorities making appropriate decisions about open or restricted access to inform…

This template sets out the structure and guidance for public offices to create an appraisal report for a functions/activity appraisal of records…

This document provides guidance on the appraisal of public and local authority functions, activities and records to decide their value.…

This guide provides high level information on the process to complete the transfer of records to Archives New Zealand.…

Using Personal Cameras to Copy Archives — Thursday, October 8, 2009

Using Personal Cameras to Copy Archival Material information sheet

Media releases

18 September 2013   Women’s Suffrage Petition on display at Archives New Zealand  …

 Film processing facilities will move from Park Road Post Production to Archives New Zealand’s Wellington office under an agreement w…

Treaty of Waitangi Media Release — Wednesday, February 1, 2012

Visitors can see the original Treaty of Waitangi at Archives New Zealand's Wellington Office, 10 Mulgrave Street, Thorndon, on Waitangi Day from…

The Chief Archivist's Report on the State of Government Recordkeeping 2009 recommends public offices safeguard their records and information whe…

Some of the oldest land records in New Zealand made an historic journey on Monday 30 November when Land Information New Zealand (LINZ) marked th…

Managing Digital Information — Wednesday, October 21, 2009

Digital Continuity Programme Manager Evelyn Wareham and Senior Adviser Euan Cochrane talk to Christchurch-based public sector agencies about how…

New Resources for Community Archives — Tuesday, October 13, 2009

Archivists in the community now have valuable information at their fingertips with the release of four new publications by Archives New Zealand&…

Archives New Zealand Is Opening Its Doors — Tuesday, October 13, 2009

Archives New Zealand is opening its doors to the National Library of New Zealand’s important Turnbull Collection during the library’…

Wellington artist and writer Emil McAvoy is the winner of the inaugural $6000 Archives New Zealand scholarship.

The pathos of war is brought to life through the sights and sounds of World War One captured in Archives New Zealand's online exhibition, An…

Newsletters

Ngā Pūrongo ā Hāpori March 2011 — Tuesday, March 1, 2011

This is the Community Archives Newsletter for March 2011.

Community Archives Winter Newsletter — Wednesday, July 7, 2010

This is the PDF version of the Community Archives Winter Newsletter

Community Archives Autumn Newsletter — Friday, June 4, 2010

This is the PDF version of the Community Archives Autumn Newsletter

Community Archives Newsletter December 2009 — Tuesday, December 22, 2009

 Community Archives Newsletter December 2009

Policy and consultation papers

Appraisal Statement — Tuesday, March 18, 2014

This statement sets Archives New Zealand’s direction for appraisal within the New Zealand whole of government information management conte…

This is a high-level report on submissions received on the consultation draft of Archives New Zealand's new, consolidated records managemen…

Archives New Zealand Standards Policy — Friday, October 4, 2013

This Policy provides a framework for developing and maintaining standards under the Public Records Act 2005.…

Digital Preservation Strategy PDF — Tuesday, September 27, 2011

Joint Digital Preservation Strategy for Archives New Zealand and the National Library of New Zealand

Council Charter — Tuesday, September 29, 2009

Archives Council Charter

Research guides

Deeds Indexes — Tuesday, March 1, 2011

This info sheet resource describes how to use the Deeds Indexes held in the LINZ Register Room at the Wellington office of Archives New Zealand.

Police Gazettes — Tuesday, March 1, 2011

This info sheet resource outlines the holdings of New Zealand Police Gazettes for all offices of Archives New Zealand, and describes the type of…

Photographs - Wellington — Tuesday, February 1, 2011

This research guide describes the collections of photographs held at the Wellington office of Archives New Zealand.

Welfare — Tuesday, February 1, 2011

This research guide summarises some commonly used records held at Archives New Zealand to do with welfare.

Land - Wellington — Tuesday, February 1, 2011

This research guide summarises the collections of records relating to the Wellington land district from Lands & Survey, held at the Wellingt…

Making A Living — Saturday, January 15, 2011

Archives New Zealand holds, in its four offices, a variety of government records relating to private employment, work, and financial status.

Research papers

The dataset holding the data collected during the Rendering Matters research in OOXML and ODS formats.…

Digital Information at Risk Survey — Monday, March 7, 2011

The Digital Information Risks survey was conducted over 3 weeks in late 2010.…

Web Information Continuity Research Report — Friday, August 21, 2009

Public sector agency research findings

Speeches and presentations

Moments in History Transcripts — Monday, April 11, 2011

Here are the transcripts for the six Moments in History and the About Archives New Zealand videos which are currently located on …

Issues, Morality and Spirituality - Audio — Wednesday, November 24, 2010

“I am not a pessimist, just a discontented optimist” Judge Sam Kessinger (USA) speaking to a Rotary Conference.…

Maori - Audio — Wednesday, November 24, 2010

Sir Eruera Tirikatene addressing Manawatu voters during the 1960 election .…

Women - Audio — Wednesday, November 24, 2010

An extract from an interview with Rosemary Barley, who talks about her experiences during the Berlin Blockade of June 24, 1948 until 12 May, 194…

World Events - Audio — Wednesday, November 24, 2010

Nash Collection NC 01 (United Nations) …

Private Life - Audio — Wednesday, November 24, 2010

NC 11 – Early Life …

New Zealand - Audio — Wednesday, November 24, 2010

Nash opens the Nelson Industries Fair (1959).…

Pacific - Audio — Wednesday, November 24, 2010

Recorded in 1964, this interview features the voice of Chief Tui Komo, of Komo Island, Lau Group, Fiji.…

Preserving Our Past and Present: In The New — Thursday, November 18, 2010

Preserving Our Past and Present: In The New was a presentation given by Tracey Fenton, Records and Information Management Officer, Scion at the …

Digitisation: Do it Well, Do in Once — Thursday, November 18, 2010

Digitisation: Do it Well, Do it Once was a presentation given by Anna Gulbransen, Advisor, Government Recordkeeping Programme, Archives New Zeal…

Standards

Instructions issued under the Public Records Act 2005…

The Records Management Standard for the New Zealand Public Sector is a mandatory standard issued by the Chief Archivist under section 2…

This document maps requirements in the new Records Management Standard for the New Zealand Public Sector to requirements in the …

This is the pre-publication version of the mandatory Records Management Standard for the New Zealand Public Sector.…