Archives New Zealand is developing a new, combined mandatory Records Management Standard to replace the four current mandatory Recordkeeping Standards.
We’re now consulting on a draft version of this new standard and we’d like your comments. More information can be found on the Records Management Standard page
Archives New Zealand last updated the General Disposal Authorities (GDAs) during the period November 2005 to August 2006 in response to the introduction of the Public Records Act 2005. The GDAs have not been reviewed since that time. This review takes into account feedback received from public offices and Archives New Zealand staff. The availability of Web 2.0, EDRMS and other technologies also have influenced Archives New Zealand’s decision to provide more dynamic products.
The new General Disposal Authority: Common Corporate Service Public Records 6 - DA 558 (GDA 6) provides legal authority for public offices wishing to dispose of Common Corporate records. This GDA updates, consolidates and replaces the following former GDAs:
- General Disposal Authority 1 – DA 100: Human Resources and Personal Records
- General Disposal Authority 2 – DA 101: Financial and Accounting Records
- General Disposal Authority 4 – DA 169: Administration and Corporate Services Records
The new GDA 6 came into effect on the 6th of June 2013. GDA 1, 2 and 4 are thus revoked.
During the course of the development of GDA6, there was ongoing consultation and guidance from an Advisory Group organised by Archives New Zealand, drawn mainly from senior information management positions within public offices. The final copy has been published on Archives New Zealand’s website as a part of Intention to Dispose process.
Archives New Zealand would like to thank members of the Advisory Group. They are:
- National Recordkeeping Manager. New Zealand Police
- Records Manager. Housing New Zealand Corporation
- Records Manager. Department of Internal Affairs
- Information Management Consultant. Information Leadership
- Information Analyst. Ministry of Education
- Records Manager. Industrial Research Limited
We would also like to extend our appreciation to public agencies who have taken their time to provide valuable feedback on the GDAs.
Please visit GDA 6’s main page for a copy. If you have any questions about GDA 6 or how to implement it, please visit our frequently asked questions page or contact the Disposal and Acquisition team.
Archives New Zealand will also host a lunch time forum for GDA 6 and GDA 3 in late June. Please contact Archives New Zealand if you would like to attend this forum.
A tribute marling the 60th anniversary of Sir Edmund Hillary and Tenzing Norgay reaching the summit of Mt Everest on 29 May, 1953 has been put together by theArchives New Zealand’s online team.
The video includes photographs and audio from the Archives New Zealand collections and can been viewed on You Tube.
Archives New Zealand safeguards historic film, find out more in the latest Ngā Tapuwae newsletter.
Forty-five years on from the tragic foundering of the Wahine in Wellington Harbour Archives New Zealand pays tribute to the 53 people who tragically lost their lives and to the many others whose lives were dramatically changed as a result of the wreck.
A moving picture portrayal of the events of the day and records from the subsequent inquiry can be found on the Archives New Zealand YouTube site.
The archives come from records of the Court of Inquiry that investigated the casualty involving the vessel Wahine, which occurred in Wellington Harbour on 10 April 1968.
A formal investigation was held at Wellington from 25 June to 1 August 1968. The records include photographs, witness evidence and statements, technical data, and some inquest exhibits.
A full report of the recommendations of the Marine Enquiry was published in the Appendices to the Journals of the House of Representatives 1968 V. IV H-51, pages 103-108.
Photographs and records transferred from the Ministry of Transport, the National Film Unit, and the Broadcasting Corporation of New Zealand (BCNZ) are also featured in the online memorial.
Please Sign Our Visitors Book – Exhibition in Dunedin
Who is visiting who and when, where and why is revealed in a fascinating look into some of the visitors’ books of the past currently on show in an exhibition at the Dunedin Regional Archive.
Highlights include the Department of Conservation Quintin Hut Books which show some of the culture around tramping and feature a cartoon created by Donald A Sinclair from Melbourne, Australia, says Archivist Vivienne Cuff who curated the exhibition.
“The humble sand-fly is illustrated and there is a description of The Wherter – a rare event that may occur on these tramps,” says Ms Cuff. ”The coloured cartoon reveals the personalities of participants of the 5th Party who did the Milford Track in December 1954 and it is a classic.”
Archivist Vivienne Cuff shows
the Quintin Hut cartoon
Ms Cuff says she chose to feature the visitors’ books for their variety and because they illustrate another way that individual people come in contact with government and its services.
“The exhibition also highlights the few visitors' books we do hold in the regional office,” she said. “They are usually seen as ephemeral; without archival value and few survive, however they are real gems and are another way of revealing the past.
“Of special interest to me is the Department of Labour's Exhibition Visitors' Book – I discovered my great-grandmother Maisey Langley visited the Dunedin and South Seas International Exhibition in January 1926. Also for its rarity value Prince Edward's signature and the photograph of him visiting Dunedin Hospital in 1920 is interesting.
“I also wondered how the Otago Benevolent Institution patients reacted to the novelty of the Hawaiian musicians when they visited in 1926.”
Other visitors’ books are from the Dunedin Television 2 Studio, the Milford Hotel, Nugget Point Lighthouse and the Labour Department Court Visitors' Book at the South Seas Exhibition.
Films from the National Film Unit, 1940s to 1960s, accompany the exhibition and these depict Milford Sound and the tourists who visited there, as well as one about lighthouse maintenance.
The exhibition Please Sign Our Visitors’ Book runs until Friday, 26 April 2013 and is open daily from 9.30am until 4.00pm at the Dunedin Regional Archive in George Street.
Wellington Office's Reading Room hours are Monday - Friday, 9:00am - 5pm, with the exception of the first Wednesday in each month when the Reading Room opens at 9.30am.
Archives New Zealand is reviewing the four mandatory Recordkeeping Standards issued by the Chief Archivist under the Public Records Act 2005. Learn more about the review on the current Standards.
The report on the first year of recordkeeping audits carried out under the PRA was recently tabled in Parliament. Please click on the following link to view the report.
Archives New Zealand is putting together a new toolkit to help agencies manage information during and through periods of administrative change. Please visit our Administrative Change Toolkit.