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The April issue of Archives New Zealand's newsletter Ngā Tapuwae is out now

Wed, 16/04/2014 - 4:52pm

Ngā Tapuwae - the Footprints - is the newsletter of Archives New Zealand. It tells the stories of our people, our work and achievements. The April issue of Ngā Tapuwae is out now.

If you would like to receive regular updates when new issues of  Ngā Tapuwae are available please use our subscribe form.

Appointment: Chief Archivist and General Manager of Archives New Zealand

Mon, 10/02/2014 - 2:56pm

The new Chief Archivist and General Manager of Archives New Zealand is to be Marilyn Little. The appointment follows the resignation of the previous Chief Archivist, Greg Goulding.

Marilyn Little is currently the Internal Affairs General Manager Policy. She previously worked for the Office of the Auditor-General and the Department of Labour in senior roles. The appointment, for one year,  was announced today by Internal Affairs Deputy Chief Executive (Information and Knowledge Services) Sue Powell.

"I recommended the appointment to the Chief Executive based on an assessment of Archives New Zealand's immediate needs and the availability of strong managers within the wider department. This is one of the strengths of the placement of Archives New Zealand within a larger organisation: transitions in management can be much smoother because of the wide pool of talent.

"Marilyn has been a leader in the development of Strategic Information Management policy across the department, and is also a strong people manager. She has built a team of more than ninety people into one of the most effective policy teams in government. In Archives we are moving on to the implementation of the review of government record-keeping standards which will mean a new way of working for central government agencies, local government, and tertiary institutions. Marilyn's background and skills, combined with Archives existing in-depth technical expertise expertise, will be a powerful combination".

Marilyn Little takes up her appointment on 17 February. Her priorities will be to meet staff and stakeholders, implement the outcomes of the record-keeping review and ensure initiatives for better management of, and access to, archives are progressed effectively.

Ends

Media Contact:  Sandra Bennett

Communications Account Manager, Information and Knowledge Services

The Department of Internal Affairs Te Tari Taiwhenua

Phone 64 4 495 6024 mobile 64 027 839 1606

Email: sandra.bennett@dia.govt.nz

See the original Treaty on Waitangi Day

Tue, 04/02/2014 - 9:25am

Wellingtonians and visitors to the capital will be able to see the original 1840 Treaty of Waitangi on Waitangi Day when Archives New Zealand’s Wellington opens its doors to the public from 10.00am to 4.00pm.

On 6 February thousands of people nationwide celebrate Waitangi Day, and experiencing the original Tiriti on New Zealand’s national day adds to the special nature of the occasion.

Te Tiriti is not one single large sheet of paper, but a group of nine documents; seven on paper and two on parchment.  Together they represent an agreement drawn-up between representatives of the British Crown on the one hand and representatives of Māori, iwi and hapū on the other.

As the official guardian of New Zealand’s public record Archives New Zealand collects, stores and protects a range of material including important heritage documents.

These include the Treaty of Waitangi which since 1991 has been permanently on display in the specially controlled environment of the Constitution Room.

Te Tiriti o Waitangi is named after the place in the Bay of Islands where it was first signed on 6 February 1840, but it was also signed in a number of other locations around the country in the following months. These include the Waikato, Tauranga, Bay of Plenty, Cook Strait and the East Coast.

Entry to Archives New Zealand at 10 Mulgrave Street, Thorndon, is free and archivists will be giving talks about the origins and the history of the Treaty throughout the day.  

Find out more about Te Tiriti at http://www.archives.govt.nz/exhibitions/treaty and follow the Tweets at https://twitter.com/ArchivesNZ

Contact: Christine Seymour phone 494 0663 or 021 596 726

Christchurch office road closures

Mon, 03/02/2014 - 12:00pm

As part of the post earthquake rebuild, the streets around the Christchurch office at 90 Peterborough Street are undergoing major road works at the moment, which can make access a little difficult.

Researchers who are planning to visit the Christchurch office should check current road closures and traffic restrictions before setting off. This can be done on the following website: www.transportforchristchurch.govt.nz, or you can ring us for advice: 03 377 0760.

Good progress on getting World War l records digitised and on-line

Wed, 15/01/2014 - 8:35am

The acting Chief Archivist, John Roberts says people should be confident in the progress being made in making World War l records available on-line:

"The on-line plan was announced by the Minister in August 2013. No date for completion was stated, but we have been working towards having the information available by the anniversary of the start of the war.

"So far, 73,674 are on-line for public viewing. This is almost half (46%) of the total 160,740 records. A further 65,438 have been digitised, and are ready to go on-line. We are confident this will happen before the August anniversary of the beginning of World War l.  21,628 or 13% of the records are still to be digitised. These records are to be digitised and go on-line before the anniversary.

  Number Percent
Total records 160,740 100
On-line now 73,674 46
Digitised not yet on line 65,438 41
To be digitised 21,628 13

 

 "This is a major undertaking which is already substantially successful. New Zealand World War l records are now much more easily available that they have ever been. We are keen to meet the symbolic target of having every New Zealand service record available to anyone, anywhere, any time by the anniversary.  We continue to make good progress and are working hard to reach this informal target.

 "As Chief Archivist, my principal concern is that this vast number of records are preserved safely in their original state as far as possible, digitised in a way which will make them permanently accessible, and made available to the public. The digitisation of the records will preserve them for future generations. The records are available to the public now, but not all are available free of charge online. When all are on line, access will be free for all records.

"It is good to see the importance of the records and the work to preserve them recognised. It is disappointing that there should be emphasis on speculation about a possible failure to meet an informal target date rather than on the very substantial success already achieved by hard work and innovation by the skilled and dedicated staff of Archives New Zealand".

ENDS

Media contact:
Sandra Bennett | Information and Knowledge Services Account Manager | Communications |  Department of Internal Affairs
Direct dial: 04 495 6024 | Mobile: 027 839 1606

December issue of Ngā Tapuwae is out now

Wed, 11/12/2013 - 11:08am

Ngā Tapuwae - the Footprints - is the newsletter of Archives New Zealand. It tells the stories of our people, our work and achievements. The December issue of Ngā Tapuwae is out now.

If you would like to receive regular updates when new issues of  Ngā Tapuwae are available please use our subscribe form.

The latest issue of Ngā Tapuwae with news of the archives is out now

Tue, 22/10/2013 - 4:35pm

 The latest issue of Ngā Tapuwae with news of the archives is out now

Women’s Suffrage Petition on display at Archives New Zealand

Wed, 18/09/2013 - 12:02pm

This year marks 120 years since the Women’s Suffrage Petition was signed on 19 September 1893 and people are invited to see the original document at Archives New Zealand’s Wellington office in Thorndon.
 
“Many New Zealanders are proud to have a family connection to the world’s first suffrage petition,” says Greg Goulding, Chief Archivist Archives New Zealand.
 
“We are proud to have the petition on display at Archives New Zealand in Wellington together with the nation’s founding document the 1840 Tiriti o Waitangi,” he said.
 
The 1893 Women’s Suffrage Petition was assembled by Kate Sheppard and rolled down the central aisle of Parliament. It resulted in New Zealand becoming the first country in the world where women won the right to vote in a general election.
 
The suffrage movement was this country’s first truly mass movement – mobilising tens of thousands of New Zealanders with rallies and a series of massive petitions.
 
The Petition was signed by nearly 32,000 New Zealanders. Nearly 24,000 of those signatures have survived on the copy of the petition presented to Parliament.
 
The Suffrage Petition is on both the UNESCO International Memory of the World Register and on the inaugural UNESCO New Zealand Memory of the World Register established in 2011.
 
The Suffrage Petition can be viewed at Archives New Zealand, 10 Mulgrave Street, Thorndon, from 9am to 5pm, Monday to Friday and entry is free.
 
Find out more about the 1893 Women’s Suffrage Petition from Archives New Zealand and the Ministry for Culture and Heritage http://www.nzhistory.net.nz/politics/womens-suffrage
 
For more information: Christine Seymour 04 494 0663

Consultation on draft of new mandatory Records Management Standard has now closed

Fri, 13/09/2013 - 3:14pm

Archives New Zealand is developing a new, combined mandatory Records Management Standard to replace the four current mandatory Recordkeeping Standards.
We consulted on a draft version of this new standard between 17 June and 16 August. More information can be found on the Records Management Standard page
 

 

Release of the List of Protected Records for Local Authorities and Explanatory Notes (which refreshes the Local Government Schedule)

Tue, 10/09/2013 - 2:46pm

The ‘Local Government Schedule’ has been refreshed and replaced by the ‘List of Protected Records for Local Authorities'.The ‘List’ was issued as a Supplement to the New Zealand Gazette, 28 August 2013, No. 117, page 3123.
 
A set of ‘Explanatory Notes’ has also been issued by Archives New Zealand and designed to sit alongside the ‘List’ to provide further context and advice about the practical application of it. 
 
Sections 40 and 41 of the Public Records Act 2005 apply to local authority protected records.
 

Background
 

The ‘Local Government Schedule’ was last updated in 1998. Since 1998 there have been changes to the structures and functions of local authorities and new technology and systems have also developed to create and manage records during this time. Because of these changes it was identified that there was a need to review the ‘Schedule’ and update it to complement the current and evolving recordkeeping requirements of the local authority sector.
 

Collaboration with Association of Local Government and Information Management (ALGIM) and SWIM Ltd
 

Archives New Zealand has also been working together with SWIM Ltd on behalf of the Association of Local Government Information Managers to update the ALGIM Information Management Toolkit retention and disposal schedule based on the refresh to the ‘List’.
 
The ALGIM Information Management Toolkit retention and disposal schedule will also be altered to align with the List of Protected Records for Local Authorities. For more information about the update to the ALGIM IM Toolkit schedule please contact Dr Susan Skudder from SWIM Ltd via: susan@swim.co.nz 

 

Consultation process
 

Changes to the ‘List’ and ALGIM IM Toolkit schedule have been informed by both a working group made up of records and information management professionals who work in the local authority sector and the wider community. This consultation took place from March – July 2013.
 

Changes made to the ‘List’ and ‘Explanatory Notes’
 

  • Alignment to the introduction of new legislation since 1998; e.g. the Local Government Act 2002 and the Public Records Act 2005.
  • Restructuring of both documents to expand content and include additional examples for clarity.

 
For information about the update to the List of Protected Records for Local Authorities please contact: Anna.Monson@dia.govt.nz, Archivist/Archives Advisor, Disposal and Acquisition, Archives New Zealand.