Findings from Regulatory Programme engagement

Wed, 19/12/2018 - 10:44am

From September to October 2018, Archives New Zealand conducted external engagement on its proposed Regulatory Programme. The purpose of the engagement was to get our stakeholders’ views on what we’re planning for our regulatory role and a sense of where they think we should target our efforts, so that we undertake the right activities. 

Engagement methods

For the engagement, we primarily used a New Zealand-based collaboration tool called Loomio to run moderated discussions. We had 144 people sign-up to the online discussion, either to view content or participate in polls and post comments. We also had two Wellington-based information sessions to promote the online engagement and received four written submissions from individuals.

Engagement findings

The online discussion helped us to identify the top priorities for our IM practitioner stakeholders. These were:

  • implementing a new relationship management model
  • clearly and explicitly demonstrating IM leadership
  • getting ahead of the technology trends affecting IM, so that we can better advise practitioners on the challenges they’re facing

The discussion also validated our current focus on developing a monitoring framework (including audit) and transforming disposal. The full findings report is attached (PDF, 815.6 KBS).

Thanks and next steps

A big thank you to everyone who took the time to participate in the engagement. Your thoughts and ideas are valued and they’ve certainly shaped, and will continue to shape, the focus of the programme.

We’ll be continuing engagement as we develop individual activities in the programme, to ensure that they meet stakeholder needs and expectations. This will include face-to-face modes, like working groups and participatory design, as well as opportunities to test or pilot tools. Engagement opportunities for the monitoring framework will be first up.   

As a result of the engagement, in Years 1 and 2 of the programme we’ll be focusing on:

  • developing and trialling a new relationship management model
  • designing, testing and rolling-out the monitoring framework (including audit)
  • piloting and implementing a new model for disposal authorities and
  • a technology-focused research programme.

In addition, we’ll also be progressing work on IM supporting Crown-Māori relations. Together, these activities will contribute towards effective government recordkeeping for the benefit of all New Zealanders.

We are proceeding with this work in a way that is flexible enough to continue under various future resourcing scenarios or in light of any changes that might come out of the work of the National Archival and Library Institutions Ministerial Group (NALI)

Report on external engagement for the Regulatory Programme (PDF, 815.6 KBS)

Archives Council Annual Report 2016-18 Released

Wed, 12/12/2018 - 11:14am

The Archives Council Annual Report for 2016-18 is now available.

The Archives Council Te Rua Wānanga is an unincorporated body established under the Public Records Act 2005 to provide independent advice to the Minister responsible for Archives New Zealand on recordkeeping and archives matters including those for which tikanga Māori is relevant.

The report is produced in accordance with the Public Records Act, which requires the Council to report to the Minister on the performance of its functions during the preceding year.

The report covers key areas of focus including: the Archives 2057 strategy, accommodation and storage, digital processes and expertise, Archives New Zealand's regulatory role, education and training of archivists and the assessment of national archival and library institutions. He Tohu and stakeholder engagement is also discussed.

Previous annual reports can be viewed from the Archives Council page.