Regulatory Programme engagement

Mon, 17/09/2018 - 9:57am

Archives New Zealand Regulatory Programme September 2018

Archives New Zealand is developing a work programme focused on raising information management capability across both public offices and local authorities, and ensuring our regulatory approach is fit for purpose in an increasingly digital environment.

From 17 September to 12 October 2018, we want to share our work with all our stakeholders to hear what you think about what we’re either planning to do, or have already started. In particular we want to know:

  • What differences will the programme make for you?
  • What do you think we should prioritise and why?
  • What have we missed?

For this engagement, we will be primarily using a New Zealand-based, online, open source collaboration tool called Loomio. This tool allows us to have dynamic, moderated discussions with a range of stakeholders, and to share information and explore any issues raised by participants. This will be supplemented by targeted engagement with some stakeholder groups. We will also welcome feedback to our rkconsultation@dia.govt.nz address.

The Archives New Zealand Regulatory Programme discussion is open to anyone who wants to join – you just need a valid email address. If you want to sign up as part of your organisation and as an individual, that’s fine. It’s very easy to join the discussion, simply follow the link above and sign up. If this is your first time using Loomio you will be prompted to create an account. If you already have a Loomio account you will be taken straight to the group after you log in. There is an online manual here.

Within the discussion we’ve set up an introductory thread as well as threads for the four themes that the programme is shaped around. These themes represent what we think you need from us to:

  1. Understand information management
  2. Set up information management
  3. Make information management happen, and
  4. Be supported.

Each thread has a printable attachment which is also available below. If you have any questions, please contact us via rkconsultation@dia.govt.nz.

Attached documents:

  1. Regulatory Programme Overview (PDF, 474.3 KB)
  2. The Themes (PDF, 380.7 KB)
  3. Understand IM (PDF, 576 KB)
  4. Set up IM (PDF, 640.3 KB)
  5. Make IM Happen (PDF, 603.1 KB)
  6. Be Supported (PDF, 688.8 KB)

Draft Selection Statement: Identifying and selecting public archives

Tue, 10/07/2018 - 8:34am

Archives New Zealand is seeking feedback on our new draft Selection Statement (see attached below) by 28 September 2018.

Context for change

Archives New Zealand has a mandate to provide guidance to public offices on identifying information and records for permanent preservation as “public archives”. The current Appraisal Statement (16/Sm3) provides criteria to inform decisions about what to retain and what to destroy but does not clearly state what “public archives” we want now and in the future. Nor does it provide guidance on how to interpret these criteria.

The draft Selection Statement has been developed not only to replace the current Appraisal Statement but to also work with our current and future resources and guides to provide this direction and clarity. The draft also supports our Regulatory Statement (16/Sm1) and is part of a wider programme of work to transform our disposal approach and machinery.

Feedback

Archives New Zealand would welcome your feedback on the form provided below by close of business Friday 28 September 2018. Please email your feedback form as well as any questions to us via rkconsultation@dia.govt.nz.

Next steps  

Any comments received will be collectively analysed and the draft revised as appropriate. The final Selection Statement will then be submitted to the Chief Archivist for approval. 

Attached documents

Update: Important message for all Christchurch Office of Archives New Zealand customers

Fri, 29/06/2018 - 10:47am

 

Archives New Zealand's Christchurch Office in snow

Archives New Zealand's Christchurch Office

Please note the following important dates:

Reading Room Closures (Peterborough Street)

Tuesday 26 June – closed for one day only, for relocation preparations
Monday 16 July to Friday 3 August inclusive – three week closure for final stage of move

New Reading Room Opens at Wigram (15 Harvard Avenue)

Monday 6 August

We are Moving to Wigram

In late June this year, we will begin the process of moving to our new building in Wigram at 15 Harvard Avenue, near the Air Force Museum. The move will take six to eight weeks and there will be some disruption to our services during this time.

We aim to keep the Reading Room at Peterborough Street open for most of this period, although we will be closing for three weeks from Monday 16 July before re-opening in Wigram on Monday 6 August.  We may be able to allow limited access to the Deeds Room material during those three weeks. Please note, however, that as individual archives are moved from Peterborough Street to Wigram from late June, they will not be available for viewing until we are open in the new building.

We strongly recommend that if you are planning any research in the near future you aim to complete this before mid-June or delay it until August.

Please also note that there will be no parking available on site at Peterborough Street during the move.

We apologise for any inconvenience this may cause. This message may be updated further. Please keep an eye on our website, Archway, and Facebook or contact the Christchurch Office on 03 377 0760 and email christchurch.archives@dia.govt.nz  if you have any questions.