Since the beginning of last year Archives New Zealand has been reviewing the appraisal framework under which records are evaluated for appropriate retention and disposal action. The purpose of the appraisal framework review is to develop an improved appraisal system which will provide greater confidence that records are being created, managed, retained and disposed of in an effective, timely and appropriate manner.
One of the most important tools for carrying out the disposal of records, particularly those of low value, is the General Disposal Authorities. The first major outcome of the review of the appraisal framework to impact on public offices is the completion of the consolidation of GDA 1, 2, and 4 into one General Deposal Authority.
The new General Disposal Authority: Common Corporate Service Public Records 6 - DA 558 (GDA 6) provides legal authority for public offices wishing to dispose of Common Corporate records. This GDA updates, consolidates and replaces the following former GDAs:
- General Disposal Authority 1 - DA 100: Human Resources and Personal Records
- General Disposal Authority 2 - DA 101: Financial and Accounting Records
- General Disposal Authority 4 - DA 169: Administration and Corporate Services Records
The new GDA 6 will come into effect by the end of May 2013.
The new consolidated GDA 6 is to be available in an Excel format which will assist public offices to map and import record disposal actions and retention periods into electronic business information systems. The description of record categories and examples have been changed so that wording is more precise and to reduce the risk of misinterpretation.
During the course of the development of GDA6 there was ongoing consultation and guidance from an Advisory Group, drawn mainly from senior information management positions within public offices.
For further information or an Excel copy of the new GDA, please contact the Disposal and Acquisition team.
The latest issue of Ngā Tapuwae with news of the archives is out now
This year marks 120 years since the Women’s Suffrage Petition was signed on 19 September 1893 and people are invited to see the original document at Archives New Zealand’s Wellington office in Thorndon.
“Many New Zealanders are proud to have a family connection to the world’s first suffrage petition,” says Greg Goulding, Chief Archivist Archives New Zealand.
“We are proud to have the petition on display at Archives New Zealand in Wellington together with the nation’s founding document the 1840 Tiriti o Waitangi,” he said.
The 1893 Women’s Suffrage Petition was assembled by Kate Sheppard and rolled down the central aisle of Parliament. It resulted in New Zealand becoming the first country in the world where women won the right to vote in a general election.
The suffrage movement was this country’s first truly mass movement – mobilising tens of thousands of New Zealanders with rallies and a series of massive petitions.
The Petition was signed by nearly 32,000 New Zealanders. Nearly 24,000 of those signatures have survived on the copy of the petition presented to Parliament.
The Suffrage Petition is on both the UNESCO International Memory of the World Register and on the inaugural UNESCO New Zealand Memory of the World Register established in 2011.
The Suffrage Petition can be viewed at Archives New Zealand, 10 Mulgrave Street, Thorndon, from 9am to 5pm, Monday to Friday and entry is free.
Find out more about the 1893 Women’s Suffrage Petition from Archives New Zealand and the Ministry for Culture and Heritage http://www.nzhistory.net.nz/politics/womens-suffrage
For more information: Christine Seymour 04 494 0663