Archives New Zealand's new Christchurch repository officially opened

Wed, 10/10/2018 - 12:04pm

Archives New Zealand's new Christchurch office

Yesterday marked the official opening of the new Christchurch Regional office of Archives New Zealand.

Minister of Internal Affairs Hon Tracey Martin had the honour of ‘cutting the ribbon’ in front of a number dignitaries and guests that included Minister for Greater Christchurch Regeneration Hon Megan Woods.

The new Archives repository at Wigram, Christchurch, which has been open since early August, replaces the Peterborough Street facility that suffered damage after the 2011 earthquake.

“The new facility is designed to place primary attention to the secure storage and environmental protection of valuable archives as well as providing appropriate capacity for future growth.” says Chief Archivist, Richard Foy.

“This will ensure appropriate accommodation and a strong Archives NZ presence in the region for next 30 years.”

The new building demonstrates the government and department’s determination to protect local and national heritage.

This is the first time the region’s public archives are housed in the same location for over seven years since the 2011 earthquake.

In a digital age there still remains a need for a bricks and mortar repository for the medium term future. Regional repositories are an important part of the mix for Archives New Zealand.

This is an important step to the rebuild of archive and records management capability in Canterbury, and the cultural and heritage recovery of the region.

The construction took a little over a year to complete, this was followed by a carefully planned and significant relocation of the holdings in July. The build finished ahead of schedule and under budget.

Regulatory Programme engagement

Mon, 17/09/2018 - 10:57am

Archives New Zealand Regulatory Programme September 2018

Archives New Zealand is developing a work programme focused on raising information management capability across both public offices and local authorities, and ensuring our regulatory approach is fit for purpose in an increasingly digital environment.

From 17 September to 12 October 2018, we want to share our work with all our stakeholders to hear what you think about what we’re either planning to do, or have already started. In particular we want to know:

  • What differences will the programme make for you?
  • What do you think we should prioritise and why?
  • What have we missed?

For this engagement, we will be primarily using a New Zealand-based, online, open source collaboration tool called Loomio. This tool allows us to have dynamic, moderated discussions with a range of stakeholders, and to share information and explore any issues raised by participants. This will be supplemented by targeted engagement with some stakeholder groups. We will also welcome feedback to our rkconsultation@dia.govt.nz address.

The Archives New Zealand Regulatory Programme discussion is open to anyone who wants to join – you just need a valid email address. If you want to sign up as part of your organisation and as an individual, that’s fine. It’s very easy to join the discussion, simply follow the link above and sign up. If this is your first time using Loomio you will be prompted to create an account. If you already have a Loomio account you will be taken straight to the group after you log in. There is an online manual here.

Within the discussion we’ve set up an introductory thread as well as threads for the four themes that the programme is shaped around. These themes represent what we think you need from us to:

  1. Understand information management
  2. Set up information management
  3. Make information management happen, and
  4. Be supported.

Each thread has a printable attachment which is also available below. If you have any questions, please contact us via rkconsultation@dia.govt.nz.

Attached documents:

  1. Regulatory Programme Overview (PDF, 474.3 KB)
  2. The Themes (PDF, 380.7 KB)
  3. Understand IM (PDF, 576 KB)
  4. Set up IM (PDF, 640.3 KB)
  5. Make IM Happen (PDF, 603.1 KB)
  6. Be Supported (PDF, 688.8 KB)

Draft Selection Statement: Identifying and selecting public archives

Tue, 10/07/2018 - 9:34am

Archives New Zealand is seeking feedback on our new draft Selection Statement (see attached below) by 28 September 2018.

Context for change

Archives New Zealand has a mandate to provide guidance to public offices on identifying information and records for permanent preservation as “public archives”. The current Appraisal Statement (16/Sm3) provides criteria to inform decisions about what to retain and what to destroy but does not clearly state what “public archives” we want now and in the future. Nor does it provide guidance on how to interpret these criteria.

The draft Selection Statement has been developed not only to replace the current Appraisal Statement but to also work with our current and future resources and guides to provide this direction and clarity. The draft also supports our Regulatory Statement (16/Sm1) and is part of a wider programme of work to transform our disposal approach and machinery.

Feedback

Archives New Zealand would welcome your feedback on the form provided below by close of business Friday 28 September 2018. Please email your feedback form as well as any questions to us via rkconsultation@dia.govt.nz.

Next steps  

Any comments received will be collectively analysed and the draft revised as appropriate. The final Selection Statement will then be submitted to the Chief Archivist for approval. 

Attached documents