Since the beginning of last year Archives New Zealand has been reviewing the appraisal framework under which records are evaluated for appropriate retention and disposal action. The purpose of the appraisal framework review is to develop an improved appraisal system which will provide greater confidence that records are being created, managed, retained and disposed of in an effective, timely and appropriate manner.
One of the most important tools for carrying out the disposal of records, particularly those of low value, is the General Disposal Authorities. The first major outcome of the review of the appraisal framework to impact on public offices is the completion of the consolidation of GDA 1, 2, and 4 into one General Deposal Authority.
The new General Disposal Authority: Common Corporate Service Public Records 6 - DA 558 (GDA 6) provides legal authority for public offices wishing to dispose of Common Corporate records. This GDA updates, consolidates and replaces the following former GDAs:
- General Disposal Authority 1 – DA 100: Human Resources and Personal Records
- General Disposal Authority 2 – DA 101: Financial and Accounting Records
- General Disposal Authority 4 – DA 169: Administration and Corporate Services Records
The new GDA 6 will come into effect by the end of May 2013.
The new consolidated GDA 6 is to be available in an Excel format which will assist public offices to map and import record disposal actions and retention periods into electronic business information systems. The description of record categories and examples have been changed so that wording is more precise and to reduce the risk of misinterpretation.
During the course of the development of GDA6 there was ongoing consultation and guidance from an Advisory Group, drawn mainly from senior information management positions within public offices.
For further information or an Excel copy of the new GDA, please contact the Disposal and Acquisition team.
Archives New Zealand have put together a montage of moving images from its collections of New Zealanders during World War One to honour those who served and died in the Great War.
The 90 second video on YouTube starts and ends with an excerpt of the Ode of Remembrance, the famous fourth stanza from For the Fallen, a poem by the English poet and writer Laurence Binyon.
As part of its support of next year’s World War One commemorations Archives New Zealand is also working to publish online the personnel file of every one of the 160,740 people who served in World War One, where New Zealand Defence Force records exist.
Archives New Zealand is heavily involved in social media projects that aim to bring history alive from the perspective of New Zealanders who lived through the experienced.